Administrative Assistant

1 week ago


Wichita Falls, Texas, United States Real Estate Personnel Full time
Job Overview

Are you ready to bring your exceptional administrative skills to a thriving global Commercial property management firm?

We are seeking an experienced and detail-oriented Administrative Assistant to join our dynamic team.

This role is a fantastic opportunity to showcase your organizational prowess and contribute to the success of a global property management firm.

Key Responsibilities
  • Maintain meticulous tenant, vendor, and property files, ensuring compliance with company guidelines.
  • Collaborate with Building Technician staff and vendors to compile and track maintenance items.
  • Foster and manage strong tenant and vendor relationships, handling inquiries professionally and efficiently.
  • Open work orders and coordinate with vendors to monitor and ensure timely completion.
  • Assist with the preparation of Common Area Maintenance (CAM) dues, invoices, and related correspondence.
  • Coordinate accounts payable and accounts receivable processes seamlessly.
  • Code invoices for payment, enter them into the accounting system, and forward original invoices for processing.
  • Maintain detailed files, create comprehensive spreadsheets, track data in Excel, generate insightful reports, and assist with budget creation while adhering to accounting principles.
Requirements
  • Strong A/R and A/P skills with solid CAM experience.
  • Real Estate License (or ability to obtain one by deadline).
  • Minimum of three years' experience as an Accounting Assistant or Assistant Manager in a commercial setting.
  • Superior organizational skills with an eye for detail.
  • Proficiency in computer literacy; fluency in Excel is essential.
  • Yardi experience is highly desired.
  • Exceptional ability to comprehend, write, and interpret instructions, reports, correspondence, and memos.
  • Tech-savvy with the capability to ask clarifying questions to ensure understanding.

Estimated salary: $60,000 - $80,000 per year.



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