Office Administrator

2 days ago

Manhattan, United States Infinite Consulting Corp Full time $33 - $38

Who We Are: Infinite Consulting Corp. is a leading project, program, and construction management firm known for our commitment to excellence. Established in 2009 Infinite specializes in safety management, quality management, project and construction management, cost estimating, CPM scheduling, and project controls. We proudly provide the highest level of service and support at each phase of our clients' projects. Our client's success is our success.

Company Fundamentals: At Infinite Consulting Corp, we embody four core Company Fundamentals:

  • Accountability: We hold ourselves accountable for our actions and decisions, ensuring the highest level of integrity in all that we do.
  • Excellence: We pursue excellence in every aspect of our work, delivering results that exceed expectations and setting new standards in our industry.
  • Innovation: We embrace innovation, constantly seeking new and better ways to solve problems and drive progress in project management and construction.
  • People: We prioritize our people, fostering a vibrant and inclusive workplace culture where every individual is valued, respected, and empowered to make a difference.

Why Join Us? Infinite Consulting Corp offers a vibrant and inclusive workplace culture and opportunities for professional growth. We put our people first and we've created a culture that attracts professional, passionate, and caring individuals who are actively working together to solve problems. As a team member with Infinite, you’re visible. You are heard. You can expect to make a difference through your work and you directly influence Infinite’s mission of building better futures.

Infinite Consulting Corp is proud to have been named a 2024 Top Long Island Workplace by the Long Island Press Our employees described the company culture with values like Integrity, Honesty, Dedication to Safety, and Family-Oriented, all of which guide everything we do. The company is deeply grateful for this recognition and remains committed to creating an environment where every team member feels valued and empowered to succeed.

We are seeking a highly organized and proactive Office Administrator to oversee daily administrative operations and support the leadership team in our construction company. This role ensures the smooth functioning of the office, handles employee onboarding and certifications, and supports scheduling, events, and compliance needs.

Key Responsibilities:
  • Manage day-to-day office operations, including supplies, maintenance, and vendor coordination.
  • Support scheduling for the President, company calendar, and key meetings.
  • Track employee certifications, renewals, and assist with HR processes like onboarding and offboarding.
  • Organize company events and professional organization memberships.
  • Develop and maintain office policies and procedures.
  • Provide general administrative support, including preparing reports and conducting research.
Qualifications:
  • Bachelor’s degree in Business Administration or related field.
  • 3-5 years of office management experience, preferably in construction or a similar industry.
  • Proficiency with MS Office; QuickBooks experience preferred.
  • Strong organizational, communication, and problem-solving skills.
  • Ability to manage multiple priorities in a fast-paced environment.
Benefits provided but not limited to the following:
  • Medical
  • Dental
  • Vision
  • 401k with 4% match
  • Short Term and Long-Term Disability
  • Life Insurance
  • Paid Time Off (PTO & Sick Time)
  • Company Holidays
  • Great company culture that genuinely cares
  • Autonomy in your role
Philanthropy Opportunities:

Infinite is dedicated to “Building Better Futures” through our physical projects and through our philanthropic arm Infinite Cares. The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference.

Equal Opportunity Disclaimer:

We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

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