Senior Executive Assistant

2 weeks ago


Parsippany, United States Phaxis - Technology Full time
Job DescriptionJob Description

1 day per week in Parsippany NJ

6 months contract to hire

 

Day-to-Day Responsibilities:

We are seeking an experienced and highly organized Executive Administrative Assistant to provide comprehensive support to C-level executives. The ideal candidate will be a proactive, detail-oriented professional who excels in managing multiple priorities and thrives under pressure. This role is critical in ensuring the smooth functioning of executive-level operations, acting as a gatekeeper, and representing the executives in a highly professional manner.

 

Key Responsibilities:

Calendar Management: Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements. Prioritize time-sensitive matters and adjust schedules as needed.

Communication Liaison: Act as the primary point of contact for internal and external communications on behalf of the executive(s), including managing emails, phone calls, and correspondence.

Meeting Coordination: Schedule, prepare agendas, and arrange logistics for executive meetings, including board meetings and high-level client interactions. Record and distribute minutes, ensuring follow-up on action items.

Travel Arrangements: Organize detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, and dining reservations.

Document Preparation: Draft, review, and format presentations, reports, and other materials for internal and external use. Ensure accuracy and confidentiality in all communications.

Office Management: Liaise with internal departments and external vendors to ensure the smooth operation of the executive office, including handling expenses, invoices, and office supplies.

Event Planning: Assist with planning and execution of company events, conferences, and executive off-site meetings.

Project Support: Manage special projects and initiatives as assigned, ensuring timely completion and alignment with company objectives.

 



  • Parsippany, New Jersey, United States Zoetis Full time

    Job SummaryThe Senior Executive Partner at Zoetis will play a pivotal role in supporting the CEO and the Executive Team by streamlining communication, collaboration, and strategy execution. This position is ideal for an experienced professional who can effectively plan and execute executive team meetings, offsites, and other critical events.

  • Executive Assistant

    3 months ago


    Parsippany, United States DOWC Full time

    Company DescriptionDOWC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry, offering a full suite of obligor and administrator services, top-of-the-line products, technology, and training. We understand the importance of leveraging process and technology in the F&I industry to drive revenue and ensure...


  • Parsippany, New Jersey, United States DOWC Full time

    **DOWC Overview:** A leading provider of F&I partnership services in the automotive industry, DOWC offers a full suite of obligor and administrator services, top-of-the-line products, technology, and training. Our goal is to drive revenue and ensure success for our partners.**Job Overview:** As a C-Suite Executive Assistant, you will provide high-level...


  • Parsippany, New Jersey, United States Mane USA Full time

    About the RoleWe are seeking an experienced Sales Professional to join our team as a Senior Account Executive at our Parsippany, NJ Creative Center.The ideal candidate will have a proven track record of success in driving sales growth for high-value accounts through exceptional service and relationship management.Key Responsibilities:Generate and grow...

  • Executive Assistant

    7 days ago


    Parsippany, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for an Executive Assistant near Parsippany, New Jersey. In this role, you will be vital in supporting the CEO by maintaining the executive's schedule, preparing for meetings, and assisting with organizational projects within the industry. Responsibilities:• Handle the executive's...


  • Parsippany, United States MANE Inc Full time

    MANE is a 5th generation French family-owned business known for innovation and progress in the world of Flavor and Fragrance. As sensation enthusiasts, we strive to provide exceptional moments in people's daily lives through the timeless flavors and fragrances we create. With our passion, creativity, and innovation, "We capture what moves". We have a new...


  • Parsippany, New Jersey, United States Senior Helpers Full time

    **About Senior Helpers**Senior Helpers in Madison, NJ is a leading home health care agency established in 2007. We provide flexible scheduling options with cases available across Morris, Essex and Union counties.Job Title: CHHA-Paid Sick LeaveEstimated salary for this position ranges between $18-$22 per hour, depending on experience.Responsibilities:Assist...


  • Parsippany, New Jersey, United States DOWC Full time

    **Company Overview:** DOWC prides itself on taking care of its employees, providing a supportive work environment that fosters growth and development. Our goal is to provide visibility, transparency, and the tools needed for our partners to build their wealth and achieve their goals.**Job Description:** As a C-Suite Executive Assistant, you will provide...


  • Parsippany, New Jersey, United States IPG Health Full time

    Job OverviewWe are seeking an Executive Director of Client Solutions to join our team at IPG Health. This is a senior-level role that requires a strong background in business development, account management, and leadership.About the RoleThe Executive Director of Client Solutions will be responsible for leading client relationships, developing and executing...


  • Parsippany, United States Avis Budget Group Full time

    Senior Director, Employee Communications at Avis Budget Group summary: The Senior Director of Employee Communications at Avis Budget Group is responsible for developing and executing internal communication strategies that engage all levels of employees, from hourly workers to executives. This role involves crafting clear and impactful messaging for...


  • Parsippany, New Jersey, United States Workplace Diversity LLC Full time

    Job Title: Senior Business Development ExecutiveWe are seeking an enthusiastic B2B Sales Representative to join our team in Parsippany, NJ.OverviewWe are a dynamic and forward-thinking organization dedicated to delivering innovative solutions to businesses across various industries. Our mission is to empower our clients with cutting-edge tools and expertise,...


  • Parsippany, NJ, United States International Executive Service Corps Full time

    Senior Director, Corporate Communications Location: Fully Remote CherryRoad is looking for a talented Senior Director of Communications and Public Relations. This role supports the management team by driving key initiatives, business objectives and operational management across the company and our brands. This role is fully remote. This person will have...

  • Senior Account Manager

    4 months ago


    Parsippany, United States C. Winchell Agency, Inc. Full time

    Senior Account Manager - Large Lines SpecialistProperty & Casualty Insurance IndustryJoin one of the top 10 largest commercial brokers as a Senior Account Executive to dedicated $7M account. Oversee, coordinate and perform day-to-day tasks relating to the servicing of books of business for the Account Executive and/or the Senior Account Executive....


  • Parsippany, New Jersey, United States IPG Health Full time

    At IPG Health, we are seeking a highly skilled and experienced Senior Business Development Director to lead our business development efforts.This role is responsible for developing and executing strategic plans to drive growth and revenue across our client base.We are looking for a results-driven individual with a proven track record of success in business...


  • Parsippany, United States Avis Budget Group Full time

    Who We Are:Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions.Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and...


  • Parsippany, United States Avis Budget Group Full time

    Who We Are:Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, were moving the future of transportation forward with our innovative, customer-focused solutions.Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and...


  • Parsippany, United States Avis Budget Group Full time

    Who We Are:Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions.Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and...


  • Parsippany, United States Avis Budget Group Full time

    Who We Are:Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, were moving the future of transportation forward with our innovative, customer-focused solutions.Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and...


  • Parsippany, New Jersey, United States Mane USA Full time

    Sales Executive WantedWe are looking for a highly skilled Senior Account Executive to join our team at Mane USA's Parsippany, NJ Creative Center.In this role, you will be responsible for applying advanced skills and techniques to drive sales growth for a portfolio of existing and new tier two, high value/potential accounts through exceptional service and...


  • Parsippany, New Jersey, United States IQVIA Full time

    About Our TeamWe are a dynamic and fast-paced organization with a passion for innovation and excellence. Our team of professionals is dedicated to creating intelligent connections that accelerate the development and commercialization of innovative medical treatments, helping improve patient outcomes and population health worldwide. Job RoleWe are seeking a...