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Administrative Assistant

1 month ago

Huntington Beach, United States Volt Full time
Job DescriptionJob Description
Move forward with Volt
Volt is hiring for an Administrative Assistant for a company located in Huntington Beach, CA.
As an Administrative Assistant you will:
  • Placing orders for supplies. Sending PO’s for estimator.
  • Obtaining freight quotes for our estimator (we will train on how to do this)
  • Creating shipping documents (bills of lading and packing lists – we can train on this as well)
  • Maintaining records for the company (List of open orders, etc.)
  • Answer the phone (we don’t get a high call volume)
  • Responding to emails (Forwarding bills and PO’s to our bookkeeper, answering customer emails, responding to shipping inquiries, forwarding inquiries from customers to manager/estimator)
  • Payroll – we have a 3rd party payroll service, but we need enter the payroll hours each week to the payroll company, and work with our production floor liaison to assist in keeping records of vacation hours, sick time, etc.
  • Communicate needs of company to manager, estimator, and production manager.


Requirements:
  • Experience with computers, Microsoft Word, Outlook.
  • Experience with Excel and Adobe Acrobat preferred.
  • Must have graduated high school. Prefer at least some college.
  • Able to work independently, self-motivated. Responsible (on-time, diligent).
  • Possess good critical thinking and problem-solving skills.
  • Adaptable & good at communicating with others.
  • Willing &able to learn and grow with the job. – Position can evolve and grow over time.
  • Prefer someone who is bilingual (in Spanish & English) – not absolutely necessary, but it would be helpful.

This is a full time opportunity. 5 days a week. 8 hours per day
The ideal candidate will have:
  • Experience working in Warehouse/Manufacturing environment

Schedule:730am to 4pm
Days: Monday-Friday
Pay Rate: $24-$25 per hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW