Accounting Administrative Assistant
2 months ago
Partners Professionals is currently looking for an Accounting/Administrative Assistant, located in Huntington Beach. Temp to hire, M-F 8-5pm, onsite, offering $23-25/hr. DOE The Administrative Assistant will work with all departments, coordination, organizational, and administrative functions.
Accounting/Administrative Assistant Job duties:
- Answering the phone.
- Prepare Customer Checks to be deposit (Excel)
- Entering Vendor's Bills (QuickBooks)
- Preparing order via website, e-mails and ED2 (Fishbowl)
- Weekly Report Tracking List (Fishbowl & Excel)
- Entering Customer Payments (QuickBooks and Excel)
- Miscellaneous (Depends on the day).
- Confirmation on Orders (EDI, Excel and Fishbowl)
- Providing POD to our customers. (Shipping company's website)
- Running A/R aging summary (QuickBooks and Excel).
- Update all necessary files. (Excel)
- Vendor Discrepancy Invoices. (QuickBooks and Excel)
- Making sure supplies are in stock.
- End of the day reports (Excel)
- Logistics (Scheduling Trucking Company via Website and Excel)
- UPS / FedEx Shipment Label (UPS WorldShip and FedEx Ship Manager)
- Charging Customer Credit Cards (Via website)
- Filing
- Sending Invoices via EDI (Excel)
Accounting/Administrative Assistant Job Requirements:
- Minimum of 2+ years of experience as an Administrative Assistant reporting directly to senior management
- Advanced Microsoft Office skills, Excel and
- Knowledge of QuickBooks
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
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