Administrative Coordinator

4 days ago

Tempe, United States TEKsystems Full time
Job DescriptionJob Description

Description:

The Administrative Coordinator position supports the administrative needs of the Loan Servicing Department as well as coordinating the operations and support of the overall office location. The position involves coordinating and preparing for meetings, arranging refreshments, and assisting with visitor logistics. Daily, the role includes performing assigned Loan Servicing activities, providing general office support, greeting visitors at reception, using phone/email, managing calendars, making travel arrangements, submitting travel receipts for reimbursement, faxing, photocopying, assisting with presentations, and performing general office tasks. They will handle confidential information and effective communication, and professional conduct is always required. Provide stellar assistance to management and visitors politely and professionally. Gather and compile information as requested by the department(s). Provide support to leadership, including travel and expenses, including submitting expenses for reimbursement. Coordinate and prepare for meetings, reserving rooms, and arranging refreshments. Assist in the preparation and distribution of presentation materials for meetings. Provide temporary badge support for associates/visitors. Maintain inventory of office supplies and order when necessary. Assist in the maintenance of the office • Manage the reception area of the Flagship Credit Acceptance lobby. • Greet and assist visitors. • Receive and distribute office mail daily. • Handle general tasks for the overall office including, ordering supplies and ensuring that the break rooms and coffee areas are fully stocked. • Prepare for office meetings, including the assembly of presentations, reserving rooms, and arranging refreshments. • Provide temporary badge support for associates/visitors and maintain the security of the badges when not in use. • Assist in the maintenance of the office, including, but not limited to submitting maintenance and extended air conditioning requests to building management. • Schedule the use of building common areas. • Accompany on-site vendors. • Provide Loan Servicing administrative support such as filing, generating reports, and updating presentations, and assist Loan Servicing management with day-to-day activities including the coordination of meetings and schedules, email management, and calendar oversight. Assist with routine administration Loan Servicing tasks, as needed. • Make travel arrangements, airline flights, rental cars, hotel and restaurant reservations. • Screen phone calls and routine callers to the appropriate party. • Use computers and software to generate reports. Including various types of reports that are used by management and transcribing the minutes from meetings. • Input or review management content of draft presentation decks. • Always maintain professional communication • Assist with routine administration.

Skills:

Administration, Outlook, Schedule meetings, administrative assistance, administrative skills, administrative support

Top Skills Details:

Administration,Outlook,Schedule meetings,administrative assistance

Additional Skills & Qualifications:

• Must be proficient with computers, general office machinery, EXCEL, WORD, PowerPoint (presentations), office and cell phones, phone systems – setting up conference calls, TEAMS, etc • Working knowledge of reading, writing, and interpreting documents, instructions, and policies and procedures. The ability to write routine reports and correspondence. • 1 - 2 years of related experience and/or training, or an equivalent combination of education and experience • Exceptional verbal and written communication. • Attention to detail. • Ability to anticipate the needs of the office. • Excellent time management skills and the ability to prioritize work. • Ability to achieve and even surpass established goals. • Must be punctual, have dependable attendance, and have the ability to work a 10 am to 3 pm shift. • Must be responsible and have the ability to resolve situations independently and meet each challenge directly. • Adhere to instructions, processes, procedures, policies, and management direction. • High School Diploma or Equivalent • 1 - 2 years of related experience and/or training, or an equivalent combination of education and experience

Experience Level:

Intermediate Level

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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