Office Services Specialist

3 days ago


Indianapolis, United States Robert Half Full time
Job DescriptionJob Description

Robert Half is seeking an organized and dedicated Office Services Specialist to join our team. The ideal candidate is an administrative professional who excels in interpersonal communication, possesses excellent multitasking abilities, and thrives in a fast-paced environment.


Responsibilities

• Accurately review and proofread documents for the company

• Handle the conversion of documents through scanning

• Manage office inventory by tracking and restocking as necessary

• Undertake large-scale photocopying tasks, including printing and binding documents

• Oversee inbound and outbound office mail, including sorting, delivery, and tracking

• Establish a cooperative relationship with USPS and FedEx for efficient mail management

• Engage in reception coverage and perform other clerical tasks as required

• Use basic office skills and office software to perform tasks such as data entry, editing, and email communication

• Utilize Customer Service skills to ensure client satisfaction

• Operate equipment such as copiers and fax machines as part of daily duties

• Order office supplies to maintain a well-stocked and functional workspace

• Conduct research and proofreading tasks to support office operations

• Scan documents using tools like DocumentDirect for Windows (DDW) for digital storage and retrieval.

• Possess basic office skills

• Capable of operating copying machines

• Able to provide excellent customer service

• Proficient in data entry tasks

• Editing skills are necessary

• Comfortable with regular email communication

• Proficient in using fax machines

• Must have proficiency in Excel

• Knowledge of Office Suite is a must

• Proficient in Microsoft Word

• Capable of ordering office supplies

• Proofreading skills are necessary

• Able to conduct research tasks

• Proficient in scanning documents



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