Office Services Specialist

1 week ago

Indianapolis, United States Vaco Full time

Vaco Indianapolis has partnered with a client in downtown Indianapolis in search of an Office Services Specialist. This is a contract to hire opportunity. If you feel you would be a good fit, apply today

Schedule: Mon-Fri, 8am-5pm. A few Saturdays may be required in the spring

Pay: $18.50/ hour

Responsibilities: 
 

  • Mail services including: Sorting and delivering incoming mail, interoffice mail, and overnight mail and packages, posting outgoing mail and delivering to post office pickup point prior to posted USPS pickup times, including certified mail and outbound overnight mail, Picking up internal mail
  • Printing services including: Printing and binding financial reports and other documents, Running large photocopy projects
  • Supply Management including: Maintaining relationships with supply vendors
  • Keeping track of inventory of office and printed supplies and recommending orders as appropriate
  • Ensuring new hires have basic printed supplies, such as business cards and name tags
  •  Serving as liaison to building maintenance by assisting in assessing facility improvement opportunities (needed repairs, routine maintenance, etc.)
  • Set up office/workspace or cleanout area, as required, for new hires/terms
  • Maintain relationships with vendors who support the physical office and office equipment
  • Serve as first-level support for troubleshooting facilities and office equipment issues
  • Order peak season meals and other meals and beverages, as requested; Identify and keep a file of menus for places that will deliver meals
  •  Set up/clean conference and meeting rooms
  • Provide backup coverage for other support personnel


Minimum Qualifications:

  • High School Diploma or equivalent; Completed coursework from an accredited college/university is preferred
  • 1 year or more of experience in a professional office environment preferred
  • Excellent MS Office skills (Word, Excel, and Outlook)

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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