Administrative Assistant
6 days ago
Responsibilities:
• Manage all inbound and outbound communication, including phone calls and emails, ensuring professionalism and courtesy.
• Coordinate scheduling of order deliveries for partner agencies.
• Oversee the processing of incoming and outgoing mail, both within the organization and external.
• Contribute to the preparation of reports and presentations using Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
• Arrange meetings, appointments, and travel itineraries for staff members.
• Maintain both electronic and hard copy filing systems, ensuring that all information is well-organized and easily accessible.
• Handle sensitive information with the utmost confidentiality.
• Order office supplies as needed and serve as the point of contact for all office equipment.
• Support the planning and execution of events and meetings, taking care of logistics, attendees, and materials.
• Perform general administrative duties such as photocopying, faxing, mailing, and filing.• Minimum of 2 years of experience in a similar role as an Administrative Assistant
• Proficient in answering inbound and making outbound calls
• Exceptional customer service skills and ability to resolve queries effectively
• Strong data entry skills with high attention to accuracy
• Ability to manage email correspondence professionally and promptly
• Proficient in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
• Experience in scheduling appointments and managing calendars efficiently
• Excellent written and verbal communication skills
• Strong organizational skills and ability to multitask
• Ability to work independently and as part of a team.
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