Administrative Assistant

3 weeks ago

Baltimore, United States Randstad Full time
Job DescriptionJob Description

Would you like to work for Forbes 2023 America's Best Large Employers awarded company? We embrace a culture where all team members are treated fairly and are empowered to communicate their goals and pursue their full career potential. We are guided by our shared values—compassion, discovery, excellence, diversity and integrity—and we are looking for talented individuals who will embrace those values and help us achieve our mission and vision.

Job Description:

This position is required to adhere to corporate policies, provide exemplary customer-focused support, review departmental requests to purchase, ensure pricing is reasonable and competitive and issue purchase orders in a timely fashion. In addition, provides a variety of clerical and administrative services to the Engineering Services Department. 

  • Reviews requests to purchase requisitions for appropriateness and action and issues purchase orders in accordance with the “due date” on the requisition.
  • Communicates with internal customers and vendors to minimize any supply chain or other disruptions.
  • Contacts vendors/suppliers to research product information, determine scope of project, verify costs and determine service availability, unit of measures and delivery/installation dates.
  • Updates the Vendor Table in PMM to add/delete vendors.
  • Reviews and closes out purchase orders or lines on a purchase order as required.
  • Generates and distributes invoice status reports and resolves discrepant invoice issues in a timely manner consistent with corporate contracting administration and organizational policy by working with Accounts Payable, Receiving, Finance, the requesting department and the vendor.
  • Answers telephone, screens calls, takes messages and provides information promptly, courteously and accurately in accordance with established policies and procedures. 

Requirements: 

  • High school diploma or equivalent (GED) is required. Associate’s degree in General Business is preferred.
  • Two years of work experience in a Purchasing function working with purchase orders, accounts payable, receiving departments, vendors and customers. In addition, two years work experience in an administrative support role (may be concurrent with purchasing experience) is required.

What you will get:

  • Monday-Friday work schedule- Hours of Work: 8am-5pm- WEEKENDS OFF
  • Medical, Dental, 401k Benefits available 
  • Competitive Market Pay 

For immediate consideration please email updated resume to: alexandra.varela@randstadusa.com with "Baltimore Admin Assistant" in subject line

 

Company DescriptionRandstad Staffing. We provide outsourcing, staffing, consulting, and workforce solutions within the areas of engineering, accounting and finance, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration, and sales and marketing.

We can’t wait to tell you all about itCompany DescriptionRandstad Staffing. We provide outsourcing, staffing, consulting, and workforce solutions within the areas of engineering, accounting and finance, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration, and sales and marketing. \r
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We can’t wait to tell you all about it

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