Administration Assistant

4 weeks ago

Baltimore, United States Randstad Full time
Job DescriptionJob Description

Administrative Assistant Opportunity – Join a Dynamic Team

Are you an organized, detail-oriented professional passionate about providing top-notch administrative support? We are seeking an Administrative Assistant to help ensure the smooth operation of our fast-paced project environment. This role offers the opportunity to work closely with a Senior Project Manager, making a significant impact by coordinating key activities and managing essential documentation.

Key Responsibilities:

  • Provide comprehensive administrative support to the Senior Project Manager, including scheduling meetings, managing calendars, and handling correspondence.
  • Prepare, organize, and maintain project documentation such as contracts, reports, and meeting minutes, ensuring accuracy and timeliness.
  • Assist in project coordination by tracking progress, updating schedules, and maintaining communication with subcontractors, suppliers, and team members.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Enter and update project information in relevant databases and project management software.
  • Serve as a liaison between the Senior Project Manager and internal/external stakeholders to ensure clear and timely communication.
  • Manage office supplies, equipment, and other administrative tasks as needed.

What We’re Looking For:

  • Proven experience in an administrative support role, ideally within the construction or a similar industry.
  • Strong organizational and multitasking skills, with a keen eye for detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Procore, Ebuilder) is a plus.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Adaptability to work in a fast-paced environment with changing priorities.

Qualifications:

  • A high school diploma or equivalent is required; an associate’s degree or higher in business administration or a related field is preferred.

This is a great opportunity to contribute to a dynamic team and gain valuable experience in project management. If you're ready to take on this exciting temporary role, we encourage you to apply today

Please connect with marc.kusherman@randstadusa.com with any questions. 

Company DescriptionRandstad Staffing. We provide outsourcing, staffing, consulting, and workforce solutions within the areas of engineering, accounting and finance, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration, and sales and marketing.

We can’t wait to tell you all about itCompany DescriptionRandstad Staffing. We provide outsourcing, staffing, consulting, and workforce solutions within the areas of engineering, accounting and finance, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration, and sales and marketing. \r
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We can’t wait to tell you all about it

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