Executive Assistant

2 months ago

Oklahoma City, United States Robert Half Full time
Job DescriptionJob Description

The Executive Assistant (EA) to the President plays a crucial role in supporting the President's daily activities and assisting with cooperative programs. This position involves handling confidential information, providing administrative and clerical support, and coordinating tasks for affiliated entities. The ideal candidate will have a background in the agriculture industry and be skilled in managing diverse and dynamic responsibilities. Please note that this position is 100% onsite in OKC, OK.

Essential Duties and Responsibilities:

  • Assist the President with daily activities, including scheduling, contact management, meeting preparation, and other tasks as requested.
  • Screen and manage all incoming calls and emails for the President, ensuring professional and courteous communication.
  • Organize the President’s activities, including meetings, conference calls, appointments, and other related interests.
  • Coordinate all-team activities, including staff meetings, strategic planning sessions, and retreats.
  • Manage travel arrangements for team members, including booking flights, car rentals, meals, and other travel needs.
  • Develop and maintain the annual budget.
  • Handle confidential information for various affiliated programs with discretion.
  • Accurately maintain the President’s contact lists and manage documents relevant to the office.
  • Lead or assist in special assignments and duties as directed by the President.
  • Perform other work-related duties as assigned.

Job Requirements:

  • Bachelor’s degree in Public Relations, Business Administration, Agricultural Communications, English, or a related field, or equivalent experience required.
  • Knowledge of farming/ranching and experience in the agriculture industry is strongly preferred.
  • Positive, amiable attitude with excellent organizational skills and attention to detail.
  • Ability to work independently and manage time effectively while also contributing to collaborative team efforts.
  • Strong communication skills, with the ability to correspond professionally with the public, vendors, members, and legislative and organizational leaders.
  • Proficiency in Microsoft Word, Outlook, and PowerPoint.
  • Valid driver’s license and willingness to maintain a flexible schedule.

Work Environment: The work environment is dynamic and may require occasional travel. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions of this role.

If you have a passion for providing top-level executive support and a strong background in the agriculture industry, we encourage you to apply for this key role within our organization.

• Applicant must have a minimum of 3 years of experience in an Executive Assistant role or similar
• Proficiency in ADP - Financial Services is required
• Experience with Cisco Webex Meetings for organizing and conducting virtual meetings is necessary
• Familiarity with Concur for managing expenses and invoices is a must
• Proficiency in CRM for managing company's relationships and interactions with customers
• Knowledge of Kronos Timekeeping System for managing workforce is essential
• Familiarity with About Time for mobile resource management is required
• Excellent calendar management skills to organize and schedule meetings and appointments
• Strong communication skills, both written and verbal, are necessary
• Experience in managing conference calls is required
• Ability to handle correspondence with professionalism and discretion is essential

  • Executive Assistant

    3 weeks ago

    Oklahoma City, United States LHH Full time

    LHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details. ResponsibilitiesCalendar and travel management for executivesAid executive in preparing for...

  • Executive Assistant

    2 months ago

    Oklahoma City, United States Addison Group Full time

    The Executive Assistant provides high-level administrative support to executives within the organization. This role involves managing schedules, organizing meetings, handling communications, and executing various administrative tasks to ensure the executive's effectiveness and efficiency.Responsibilities:Schedule and coordinate meetings, appointments, and...

  • Executive Assistant

    4 weeks ago

    Oklahoma City, United States LHH Full time

    LHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details. ResponsibilitiesCalendar and travel management for executivesAid executive in preparing for...

  • Executive Assistant

    1 month ago

    Oklahoma City, United States LHH Recruitment Solutions Full time

    Job DescriptionJob Description Job Title: Executive AssistantLocation: Oklahoma City, OKJob Type: Full-TimeAbout: Our well-established client is seeking a highly organized and proactive Executive Assistant to support our executive team and contribute to our continued success.Job Summary: The Executive Assistant will provide high-level administrative...

  • Executive Assistant

    7 days ago

    Oklahoma City, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details.ResponsibilitiesCalendar and travel management for executivesAid...

  • Executive Administrative Assistant

    4 weeks ago

    Oklahoma City, United States CFS Brands Full time

      CFS Brands is seeking to hire an Executive Assistant reporting to the Administrative Services Manager for the corporate offices located in Oklahoma City, OK. This position will provide a high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical...

  • Executive Assistant to Chief Executive Officer

    3 months ago

    Oklahoma City, United States Boys & Girls Clubs of Oklahoma County Full time

    POSITION DESCRIPTIONTITLE: Executive AssistantREPORTS TO: President/CEOWORK SCHEDULE: Full-time, non-exempt; generally scheduled between 8:00a-5:00p Monday-Friday, occasional evening/weekend dutiesPRIMARY FUNCTION:Provides administrative support to the President & CEO of the Boys & Girls Clubs of Oklahoma County and support the overall efficiency of the...

  • Executive Assistant

    3 weeks ago

    Oklahoma City, OK, United States LHH Full time

    LHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details. ResponsibilitiesCalendar and travel management for executivesAid executive in preparing for...

  • Executive Assistant

    3 weeks ago

    Traverse City, United States Northwest Michigan Health Services Full time

    Are you looking for a meaningful career, with competitive pay and benefits? Join our team at Northwest Michigan Health Services, Inc. today! At Northwest Michigan Health Services, Inc, (NMHSI), just as we offer quality healthcare to anyone who needs it, we provide equal opportunities for all our employees and job applicants, and are committed to offering...

  • Executive Assistant

    2 days ago

    Redwood City, United States Motion Recruitment Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. 2 month contract on W-2,...

  • Executive Culinary Leader

    1 month ago

    Oklahoma City, Oklahoma, United States Gaillardia Country Club Full time

    We are seeking a highly skilled and experienced Sous Chef to lead our culinary team at Gaillardia Country Club. As a key member of our kitchen staff, you will be responsible for the supervision and execution of banquet events, ensuring exceptional hospitality and remarkable experiences for our members and their guests.Key Responsibilities:Supervise and...

  • Executive Assistant

    3 weeks ago

    Kansas City, United States Kraft Tank CO Full time

    Description The Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officer in a fast-paced environment while being open to constant challenges and change. This role involves managing various executive and administrative tasks and ensuring the smooth operation of the CEO's office. Position Responsibilities ...

  • Executive Assistant

    3 weeks ago

    Grove City, United States Hazelden Betty Ford Full time

    Responsibilities Provide high-level administrative support to the executives (CFAO & COO) and the department leadership team to ensure all administrative duties are handled in a professional, timely and efficient manner to assure smooth operation of the department and to assist in meeting goals. Position requires an understanding of the executive's...

  • Executive Assistant

    2 days ago

    Redwood City, United States Kavaliro Full time

    Overview:Seeking an Executive Assistant to support C-Suite and Executive Leadership for a software company. This role requires adaptability, organizational excellence, and the ability to align with the unique needs and styles of each executive. The position fosters a collaborative, service-driven culture and contributes to a high-performing Executive...

  • Executive Assistant

    5 days ago

    Culver City, United States Mindlance Full time

    Job Details:Job Title: Executive Assistant and Project CoordinatorJob Duration: 12+month contract (Possibility for extension)Job Location: Culver City LA – Onsite SummaryWe are looking for an Executive Assistant and Project Coordinator to be a trusted resource for the Business Operations team within Client Services. This person will work in a range of...

  • Executive Assistant

    5 days ago

    Culver City, United States Mindlance Full time

    Job Details:Job Title: Executive Assistant and Project CoordinatorJob Duration: 12+month contract (Possibility for extension)Job Location: Culver City LA – Onsite SummaryWe are looking for an Executive Assistant and Project Coordinator to be a trusted resource for the Business Operations team within Client Services. This person will work in a range of...

  • Executive Assistant

    1 month ago

    Michigan City, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Executive Assistant in MICHIGAN CITY, Indiana, United States. As part of our team, the Executive Assistant will be instrumental in providing administrative support and ensuring efficient operation of the office. The role involves significant interaction with...

  • Executive Assistant

    2 months ago

    Foster City, United States Zoox Full time

    Zoox is looking to hire an Executive Assistant to support our Vice President of Autonomy Software and his team of Directors. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter,...

  • Executive Sales Assistant

    1 month ago

    culver city, United States Swipe Say Easy Full time

    Become an Essential Part of Our Leadership Team: Executive Assistant Needed!Are you a highly organized professional with a talent for supporting executives?We are seeking an experienced Executive Sales Assistant to provide high-level of sales and administrative support to our executive team. This role is critical in ensuring our leaders can operate...

  • Executive Assistant

    3 weeks ago

    Redwood City, United States BioSpace, Inc. Full time

    Job Details Department 13 - Accounting & Finance Employment Type Full Time Location Redwood City, CA Workplace type Onsite Description Codexis, a biotechnology company based in Redwood City, CA, is looking to hire an Executive Assistant. Codexis is a leading enzyme engineering company leveraging its proprietary CodeEvolver® technology platform to...