Executive Assistant

2 months ago

Foster City, United States Zoox Full time

Zoox is looking to hire an Executive Assistant to support our Vice President of Autonomy Software and his team of Directors. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on a dynamic and mission-driven team.


This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and being capable to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.


In this role, you will...

  • Project management including planning, tracking, and evaluation
  • Scheduling team and cross-functional meetings
  • Assisting with team off-sites and events
  • Helping with new hire onboarding
  • Hands-on meeting scheduling, coordination, and note-taking
  • Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements


Qualifications

  • 6+ years of executive assistant experience
  • Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
  • Sensitivity to handling critical and confidential information
  • Excellent written and verbal communication skills
  • Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
  • Ability to learn quickly, ask questions, and be solution-orientedComfortable working in a dynamic environment


Bonus Qualifications

  • Previous experience supporting Executives in Software
  • Bachelor's degree


Location

This hybrid role entails working in the office three (3) days per week in our Foster City office (HQ).


Compensation

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. The salary range for this position is $126,000 to $179,000. A sign-on bonus may be offered as part of the compensation package. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.


Zoox also offers a comprehensive package of benefits including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

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