Legal Office Administrator
3 weeks ago
Responsibilities:
- 401(k) – prepare biweekly payroll reports, submission, compliance reports, facilitate profit sharing calculation and payment, process loan requests, facilitate force-outs when needed
- Operating Account (3476) – daily review, ACH payments, check payments, monthly reconciliation
- Daily review of credit card usage/charges
- Health/Dental Insurance – COSE- Med Mutual – Review plan, consult with MedMutual as needed, prepare annual renewal package, insure compliance with grandfather status
- COBRA – ensure COBRA notification letters are sent as necessary , monitor enrollment, assure that KG is reimbursed for COBRA charges
- Expense monitoring
- Prepare various QuickBooks reports
- Prepare and send termination letters related to 401(k) and medical/dental insurance.
- Prepare and update Employee Benefit reports - Payroll vacation/holiday and sick time tracking
- Review every payroll and enter into QuickBooks - breakdown entries based on credit to particular state? Review every deposit and code entries
- Facilitate renewal of leases – copiers, postage machines
- Review and submit employee expense reimbursement requests for approval prior to payment
- Preparation of taxes – prepare reports for estimates
- Facilitate annual Unclaimed funds filing
- Facilitate annual Payclix compliance review – computer compliance
- Gather and submit all necessary documents for annual firm tax preparation
- Facilitate 1099 preparation and distribution
- Track 1099’s received
- Prepare employee hours tracking reports
- Prepare monthly fee income reports for attorneys
- Preparation and submission of insurance reports/questionnaires for renewal of insurance policies
- Preparation of quarterly CAT tax – actual quarterly tax payments
- Update & edit Employee Handbook
- Attend CE classes/seminars related to 401(k), Workers Comp, Employee Handbook requirements, COBRA, unclaimed funds
- Maintain and administer bank accounts
- Order office supplies
- Administer BWC accounts
- Administer unemployment claims, facilitate submission of supporting documentation
- File annual Department of Revenue reports – Indiana, Illinois
- Monitor credit card charge accounts for file expenses
- Monitor credit card accounts for operating expenses
- Maintain accounting records and supporting documents for past 7 - 10 years
- Complete and file US Bureau of Labor statistics survey as needed
- Obtain ClearChecks Background check reports on all potential new employees
- Annual Secretary of State filings for Indiana and Illinois
- Prepare Economic Census
- Prepare Illinois Supreme Count Rule 721 annual filing
- Facilitate Section 125 plan
Would you like to learn more about the Legal Office Administrator position that LHH Recruitment Solutions is recruiting for in Cleveland, Ohio? If so, then please submit your resume below. Or, visit our website at www.lhh.com to apply or consider other available opportunities with us.
Pay Details: $80,000.00 to $100,000.00 per year
Search managed by: Cheryl Jacobs
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
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