Legal Secretary

3 weeks ago

Cleveland, United States Hunter International Recruiting Full time

The Legal Secretary will provide confidential administrative support to legal staff in the Labor and Employment practice area.


Legal Secretary Responsibilities:

  • Manage and coordinate priorities of multiple attorney/paralegal assignments.
  • Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions.
  • Maintain electronic calendar for assignments. Make appointments for attorneys, arrange meetings and conference rooms.
  • Sort, distribute and prioritize all incoming mail.
  • Maintain all client files. Work with Records Department to close files and send off-site.
  • Schedule business travel arrangements when necessary.
  • Professional phone etiquette to handle incoming calls from clients and other members of the Firm.
  • Open new files by creating New Client/New Case forms.
  • Enter attorney and paralegal time into 3E.
  • Process expense reports through Chrome River.
  • Maintain contact information for assignments.
  • Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys or the Human Resources Department, or the Office Administrators if outside of Cleveland.
  • Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.).


Legal Secretary Requirements:

  • HS Diploma or GED equivalent.
  • 3-5 years experience (depending on position, experience level may increase) in a mid to large size law firm.
  • Proficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, Chrome River, telephones and photocopiers.
  • Knowledge of legal terminology and procedures.
  • Excellent proofreading, grammar and spelling skills a must.
  • Ability to transcribe legal documents and correspondence at a level of 80 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
  • Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.
  • Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.

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