Legal Secretary

2 weeks ago

Cleveland, United States Ohio Department of Commerce Full time

The Office of the Ohio Attorney General is currently seeking a motivated and hard-working individual for a Legal Secretary within our Consumer section. This talented individual will provide secretarial support while working in a collaborative team environmen t. The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule with the expectation of working three days in the office. There may be changes to this schedule based on training and operational needs. The headquarter location is our Cleveland, OH office.

The duties for this position include, but are not limited to, the following:

- Performs highly confidential legal secretarial work for office attorneys;

- Physically and electronically files briefs, motions and other documents in state and federal court;

- Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities);

- From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications;

- Proofreads and corrects all materials prior to review by attorneys;

- Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public;

- Schedules meetings/appointments;

- Scans and processes mail for the section; and

- Answers main phone line within the section

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website Our benefits package includes:

  • Medical Coverage
  • Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
  • Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
  • Childbirth, Adoption, and Foster Care leave
  • Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
  • Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

6 months work experience performing legal secretary duties in a law firm or legal setting;

-Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college;

-Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college;

-Or completion of Bachelor's degree or higher in any related field;

-AND 1 course or 1 month experience in public relations.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Preferred qualifications:

-Proficient in Microsoft Office applications (e.g. Word, Excel, PowerPoint, Access, and Outlook);

-Working knowledge of the Ohio Revised Code and other relevant statutes and law;

-Familiarity with briefs or other pleadings prepared for administrative hearings and state and federal trial and appellate courts and the Ohio Supreme Court

-Experience electronically filing documents with the courts

Job skills: administrative support/services, attention to detail, confidentiality, time management, verbal communication, and written communication

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