Office Operations Coordinator

2 weeks ago

Manchester, New Hampshire, United States Gentex Corporation Full time

GENTEX AT A GLANCE:

At Gentex Corporation, we foster an environment where innovative ideas and talented individuals can flourish. With a legacy that spans over 125 years, Gentex stands as a global frontrunner in personal protection and situational awareness solutions tailored for defense forces, emergency responders, and industrial personnel engaged in high-performance settings. Become part of our diverse team of dedicated professionals worldwide, tackling challenging and fulfilling projects, enhancing your skills, and advancing your career while positively impacting the lives of our customers. Together, you and Gentex can cultivate a career that is uniquely yours.

MINIMUM QUALIFICATIONS:

· High School Diploma or equivalent

· Over 3 years of relevant experience

PREFERRED QUALIFICATIONS:

· Associate or Bachelor's degree is preferred

ABOUT THE JOB

The Administrative Coordinator is responsible for delivering comprehensive administrative and office support across various departments. This role encompasses managing phone communications, welcoming visitors, procuring supplies, and preparing requisitions. Furthermore, the Administrative Coordinator organizes and schedules travel for the management team, coordinates meetings and luncheons for both management and guests, and supports internal and external company events. Additional responsibilities include preparing and reviewing team expense reports, creating and editing presentation slides and correspondence, and maintaining organized filing systems.

Gentex provides a comprehensive benefits package, including but not limited to medical coverage, 401k plans, paid time off, and excellent work schedules, including a 9/80 work week.

RESPONSIBILITIES:


• Deliver administrative and general support to the organization.


• Sort and distribute incoming mail.


• Generate purchase requisitions for various departments.


• Monitor, track, and deliver packages as necessary.


• Arrange and order snacks, lunches, and refreshments for on-site meetings; coordinate external meetings and training events.


• Screen visitors utilizing the Visual Compliance screening program.


• Coordinate the shipment of materials as required.


• Perform basic office tasks such as data entry, scanning, faxing, copying, filing, and overall office organization.


• Assist the management team with document screening, review, development, and preparation (using MS Office formats).


• Research and arrange travel accommodations as needed.


• Manage expense report activities.


• Evaluate, stock, and maintain office supplies in collaboration with purchasing.


• Maintain organized office filing systems.


• Prioritize tasks to align with organizational needs.


• Provide reception duties as necessary, including greeting visitors and clients.


• Answer incoming phone calls (low volume).


• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:


• Proficiency in Microsoft Office Suite


• Exceptional spoken and written communication skills, with the ability to engage effectively with employees and visitors at all levels


• Strong collaborative skills


• Ability to maintain confidentiality of sensitive business information


• High attention to detail with robust organizational and time management capabilities


• Ability to manage multiple tasks concurrently


• Consistently produce accurate and timely work, with strong spelling, grammar, and basic arithmetic skills


• Professional and focused demeanor

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