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Office Operations Coordinator

2 months ago

Manchester, New Hampshire, United States Gentex Corporation Full time

COMPANY OVERVIEW:

At Gentex Corporation, we foster an environment where innovative ideas and talented individuals can excel. With a legacy of over 125 years, Gentex stands as a global frontrunner in personal protection and situational awareness solutions, catering to defense forces, emergency responders, and industrial personnel in high-performance settings. Become part of our diverse team of dedicated professionals worldwide, engage in stimulating projects, enhance your skills, and progress in your career while positively impacting the lives of our clients.

POSITION SUMMARY:

The Administrative Coordinator is responsible for delivering extensive administrative and office support across various departments. This role encompasses managing phone communications, welcoming visitors, procuring supplies, and processing supply requests. Furthermore, the Administrative Coordinator organizes and schedules travel arrangements for the management team, coordinates meetings and luncheons for both management and guests, and assists with internal and external corporate events. Additional responsibilities include preparing and reviewing team expense reports, creating and refining presentation materials and correspondence, and maintaining organized filing systems.

KEY RESPONSIBILITIES:

  • Provide comprehensive administrative support to the organization.
  • Sort and distribute incoming mail.
  • Create purchase requisitions for different departments.
  • Monitor, track, and deliver packages as necessary.
  • Coordinate and order refreshments for on-site meetings; arrange external meetings and training sessions.
  • Screen visitors utilizing the Visual Compliance screening program.
  • Facilitate the shipment of materials as required.
  • Perform basic office tasks such as data entry, scanning, faxing, copying, filing, and maintaining office organization.
  • Assist the management team with document screening, review, development, and preparation using MS Office formats.
  • Research and arrange travel accommodations as needed.
  • Oversee expense report activities.
  • Evaluate, stock, and manage office supplies in collaboration with purchasing.
  • Maintain organized office filing systems.
  • Prioritize tasks to align with organizational needs.
  • Provide reception duties as necessary, including greeting visitors and clients.
  • Answer incoming phone calls (low volume).
  • Perform additional duties as assigned.

SKILLS AND QUALIFICATIONS:

  • Proficiency in Microsoft Office Suite.
  • Exceptional verbal and written communication skills, with the ability to engage effectively with employees and visitors at all levels.
  • Strong collaborative skills.
  • Ability to maintain confidentiality regarding sensitive business information.
  • High attention to detail with excellent organizational and time management abilities.
  • Capability to manage multiple tasks concurrently.
  • Consistently produce accurate and timely work, demonstrating strong spelling, grammar, and basic arithmetic skills.
  • Professional demeanor and focused approach.

BENEFITS:

Gentex offers a comprehensive benefits package, including medical coverage, 401k plans, paid time off, and flexible work schedules.