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Administrative Assistant III

2 months ago

Austin, Texas, United States RAILROAD COMMISSION OF TEXAS Full time

Job Summary

The Railroad Commission of Texas is seeking an experienced Administrative Assistant III to provide complex administrative support for the Field Operations Section of the Oil and Gas Division. This is a temporary position for the duration of the IIJA federal funding, which is scheduled to be five to seven years.

Key Responsibilities

  • Provide internal administrative support, including disseminating information and maintaining filing systems.
  • Train others as needed.
  • Work under general supervision of the Assistant Director of the Oil and Gas Division, Field Operations, with moderate latitude for the use of initiative and independent judgment.

Essential Job Duties

  • Perform operator and wellbore research using Commission data systems.
  • Prepare, edit, and distribute correspondence, forms, and documents.
  • Assist in management and maintenance of SMP and SMCU publications, files, and records.
  • Assist in processing of SMP and SMCU recommendations and invoices.
  • Respond to internal and external SMP and SMPCU inquiries.
  • Perform additional related essential tasks to maintain workflow.

Requirements

  • Graduation from a standard senior high school or equivalent.
  • Experience in administrative support work is generally preferred.
  • Experience and education may be substituted for one another on a year-for-year basis.

Preferred Qualifications

  • One year of experience in business office practices and communicating rules, policies, and procedures.
  • One year of experience in composing business documents with effective use of grammar, reading and comprehension, and appropriate audience content.
  • Experience maintaining hard copy and digital records and updating and organizing filing systems.

Working Conditions

Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained. The Commission may also offer telework based on the agency's approved Telework Plan.

Equal Opportunity Employer

The Railroad Commission of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or in the provision of services.