Administrative Assistant III

4 days ago

Austin, Texas, United States Austin Community College Full time
Job Summary

Austin Community College is seeking a highly organized and detail-oriented Administrative Assistant III to provide clerical and administrative support to a department. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively with faculty, staff, and students.

Key Responsibilities
  • Perform administrative duties, including examining and answering correspondence, processing and prioritizing office communications, and maintaining or coordinating the supervisor's schedule.
  • Communicate program information and assist students with their inquiries.
  • Perform clerical duties, including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
  • Gather, compile, and enter data, producing routine and specialized reports and documents.
  • May design and produce handouts, fliers, newsletters, brochures, manuals, or other documents, and maintain or update webpages or use social media.
  • Respond to and/or direct inquiries in person or on the telephone, and access and work with other staff to assist in resolving issues from students, employees, and the public.
  • Maintain schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
  • Compile and produce routine reports or documents.
  • May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
  • May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
  • May be assigned responsibility for special projects, such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
  • May oversee the work flow of others, as appropriate.
Requirements
  • Two years related work experience.
  • High school diploma or educational equivalent.
  • Associates Degree or higher preferred.
  • Experience working in a TRIO or other similar college-bound program preferred.
Work Environment

The work is performed in a standard office environment, with occasional lifting of objects up to 10 pounds. The successful candidate will be required to stand, walk, sit, bend, reach, push, and pull, and may be required to work evening and weekend hours as needed.

Austin Community College is an equal opportunity employer and welcomes applications from diverse candidates. The college is committed to creating an inclusive and welcoming environment for all employees and students.

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