Administrative Assistant III

2 days ago

Austin, Texas, United States Austin Community College Full time
Job Summary

Austin Community College is seeking a highly organized and detail-oriented Administrative Assistant III to provide clerical and administrative support to a department. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Perform administrative duties, including examining and answering correspondence, processing and prioritizing office communications, and maintaining or coordinating the supervisor's schedule.
  • Communicate program information and assist students with their inquiries.
  • Perform clerical duties, including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
  • Gather, compile, and enter data, producing routine and specialized reports and documents; maintain files, records, logs, and other tracking systems.
  • Design and produce handouts, fliers, newsletters, brochures, manuals or other documents; maintain or update webpages or use social media.
  • Respond to and/or direct inquiries in person or on the telephone; access and work with other staff to assist in resolving issues from students, employees, and the public.
  • Maintain schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
  • Compile and produce routine reports or documents.
  • May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
  • May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
  • May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
  • May oversee the work flow of others, as appropriate.
Requirements
  • Two years related work experience.
  • High school diploma or educational equivalent.
  • Associates Degree or higher preferred.
  • Experience working in a TRIO or other similar college bound program preferred.
Working Conditions

The work is performed in a standard office environment. The employee is subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.

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