Administrative Assistant III

1 week ago


Austin, Texas, United States Texas Workforce Commission Full time
About the Role

We are seeking a highly motivated and professional Administrative Assistant III to join our Facilities Operations and Maintenance team. As a key member of our team, you will provide administrative support and promote a safe and comfortable environment for agency employees.

Key Responsibilities
  • Manage and oversee the Facilities Computerized Maintenance Management System (CMMS) and create and distribute work orders.
  • Track and enter inventory into the CMMS system while recording the initial stock level of each spare part and update the database in real time to reflect current stock levels.
  • Monitor the flow of parts as they are received and issued.
  • Create reports from CMMS system and create spreadsheets to track work orders and labor hours.
  • Manage the loading dock to receive shipments that require receipt signature, monitor the loading dock door to ensure the loading dock is secured and locked as needed.
  • Manage the tool room, inventory of tools, and track all tools with any technicians by using sign in/ sign out procedure.
  • Manage the parts room and keep it clean and organized.
  • Assist Maintenance technicians with minor work requests.
Requirements
  • Two years of full-time experience in administrative support functions and office practices and procedures.
  • Relevant academic credits may be applied toward experience qualifications for this position.
  • Experience with Windows-based PC programs, including Word, Outlook, and Excel.
  • Experience with writing, emailing, and sending correspondence.
  • Detail-oriented to quality check documents.
  • Ability to interact effectively, cooperate, and collaborate with others in a team environment, multitask, and meet deadlines.
What We Offer
  • Competitive salary: $3,750.00/month
  • Defined Retirement Benefit Plan
  • Optional 401(k) and 457 accounts
  • Medical Insurance
  • Paid time off, including time for vacation, sick, and family care leave
How to Apply

To be considered, please complete a State of Texas Application for Employment and apply on Taleo.



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