Administrative Assistant III
1 week ago
We are seeking a highly motivated and professional Administrative Assistant III to join our Facilities Operations and Maintenance team. As a key member of our team, you will provide administrative support and promote a safe and comfortable environment for agency employees.
Key Responsibilities- Manage and oversee the Facilities Computerized Maintenance Management System (CMMS) and create and distribute work orders.
- Track and enter inventory into the CMMS system while recording the initial stock level of each spare part and update the database in real time to reflect current stock levels.
- Monitor the flow of parts as they are received and issued.
- Create reports from CMMS system and create spreadsheets to track work orders and labor hours.
- Manage the loading dock to receive shipments that require receipt signature, monitor the loading dock door to ensure the loading dock is secured and locked as needed.
- Manage the tool room, inventory of tools, and track all tools with any technicians by using sign in/ sign out procedure.
- Manage the parts room and keep it clean and organized.
- Assist Maintenance technicians with minor work requests.
- Two years of full-time experience in administrative support functions and office practices and procedures.
- Relevant academic credits may be applied toward experience qualifications for this position.
- Experience with Windows-based PC programs, including Word, Outlook, and Excel.
- Experience with writing, emailing, and sending correspondence.
- Detail-oriented to quality check documents.
- Ability to interact effectively, cooperate, and collaborate with others in a team environment, multitask, and meet deadlines.
- Competitive salary: $3,750.00/month
- Defined Retirement Benefit Plan
- Optional 401(k) and 457 accounts
- Medical Insurance
- Paid time off, including time for vacation, sick, and family care leave
To be considered, please complete a State of Texas Application for Employment and apply on Taleo.
-
Administrative Assistant III
4 weeks ago
Austin, Texas, United States DEPARTMENT OF AGRICULTURE Full timeJob SummaryWe are seeking an experienced Administrative Assistant III to join our team at the Department of Agriculture in Austin, TX.The successful candidate will provide administrative support to our office, including answering phones, responding to emails, and maintaining accurate records.Key ResponsibilitiesProvide exceptional customer service to...
-
Administrative Assistant III
1 day ago
Austin, Texas, United States TX Assoc of School Boa Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at TX Assoc of School Boa. As a key member of our support staff, you will provide exceptional customer service and administrative support to our Legal Services and Community College Services teams.Key ResponsibilitiesAnswer multi-line phones and...
-
Administrative Assistant III
1 week ago
Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob Summary:We are seeking an experienced Administrative Assistant III to provide high-level administrative support to our team. The successful candidate will possess excellent communication and organizational skills, with the ability to work independently in a fast-paced environment.Key Responsibilities:Provide administrative support to senior-level staff,...
-
Administrative Assistant III
3 weeks ago
Austin, Texas, United States Texas Workforce Commission Full timeAbout the RoleWe are seeking a highly motivated and professional Administrative Assistant III to join our Facilities Operations and Maintenance team at the Texas Workforce Commission. As a key member of our team, you will provide administrative support and promote a safe and comfortable environment for agency employees.Key ResponsibilitiesManage and oversee...
-
Administrative Assistant III
6 days ago
Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. As a key member of our staff, you will be responsible for maintaining the integrity of individuals' records and ensuring compliance with State Hospital, Joint Commission, and CMS...
-
Administrative Assistant III
6 days ago
Austin, Texas, United States Austin Community College Full timeJob SummaryWe are seeking an experienced Administrative Assistant III to provide high-level administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including answering correspondence, processing communications, and maintaining schedules.Key ResponsibilitiesProvide administrative...
-
Administrative Assistant III
4 weeks ago
Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. As a key member of our financial operations team, you will be responsible for providing exceptional support services to our business operations office.Key ResponsibilitiesPerform advanced...
-
Administrative Assistant III
3 weeks ago
Austin, Texas, United States Austin Community College Full timeJob SummaryAustin Community College is seeking a highly organized and detail-oriented Administrative Assistant III to provide clerical and administrative support to a department. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.Key ResponsibilitiesPerform...
-
Administrative Assistant III
3 weeks ago
Austin, Texas, United States Austin Community College Full timeJob SummaryAustin Community College is seeking a highly organized and detail-oriented Administrative Assistant III to provide clerical and administrative support to a department. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively with faculty, staff, and students.Key...
-
Administrative Assistant III
3 weeks ago
Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob Summary:Are you a detail-oriented and organized individual looking for a challenging role in a dynamic team? Do you have excellent communication and customer service skills?The Texas Department of Aging & Disability Services is seeking a highly skilled Clerk III to join our team. As a Clerk III, you will provide administrative and financial support...
-
Web Administrator III-IV
6 days ago
Austin, Texas, United States CAPPS, Inc. Full timeJob DescriptionJob Summary: We are seeking a highly skilled Web Administrator III-IV to join our team. The successful candidate will be responsible for designing, developing, and maintaining our web applications and infrastructure.Key Responsibilities:Design and develop web applications using HTML, CSS, XML, and JavaScript.Develop and maintain web content,...
-
Administrative Assistant III
4 weeks ago
Austin, Texas, United States RAILROAD COMMISSION OF TEXAS Full timeJob DescriptionThe Railroad Commission of Texas is seeking an experienced Administrative Assistant III to provide complex administrative support for the Field Operations Section of the Oil and Gas Division.Key ResponsibilitiesProvide internal administrative support, including disseminating information and maintaining filing systems.Perform operator and...
-
Administrative Services Officer III
2 weeks ago
Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob Summary:We are seeking a highly skilled and experienced Administrative Services Officer III to join our team at the Texas Department of Aging & Disability Services. As a key member of our staff, you will be responsible for providing administrative support to the Vital Statistics Section, ensuring the smooth operation of our administrative functions, and...
-
Administrative Assistant III
3 weeks ago
Austin, Texas, United States RAILROAD COMMISSION OF TEXAS Full timeJob SummaryThe Railroad Commission of Texas is seeking an experienced Administrative Assistant III to provide complex administrative support for the Field Operations Section of the Oil and Gas Division. This is a temporary position for the duration of the IIJA federal funding, which is scheduled to be five to seven years.Key ResponsibilitiesProvide internal...
-
Administrative Assistant III
1 month ago
Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob Summary:We are seeking a highly skilled and detail-oriented Administrative Assistant III to join our Field Support Team at the Texas Department of Aging & Disability Services. As a key member of our team, you will provide critical administrative support to our directors and staff, ensuring the smooth operation of our programs and services.Key...
-
Legal Assistant III
6 days ago
Austin, Texas, United States SECRETARY OF STATE Full timeJob SummaryWe are seeking a highly skilled Legal Assistant III to join our team at the Secretary of State office. As a key member of our staff, you will be responsible for providing administrative support to attorneys and performing complex legal research and document preparation.Key ResponsibilitiesConduct research and analyze sources such as statutes, case...
-
Legal Assistant III
3 weeks ago
Austin, Texas, United States SECRETARY OF STATE Full timeJob SummaryWe are seeking a highly skilled Legal Assistant III to join our team at the Secretary of State office. As a key member of our staff, you will be responsible for providing administrative support to attorneys and performing complex legal research and document preparation.Key ResponsibilitiesConduct research and analyze sources to prepare legal...
-
Administrative Services Officer III
1 month ago
Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob SummaryWe are seeking a highly skilled Administrative Services Officer III to join our team at the Texas Department of Aging & Disability Services. This is a hybrid telework eligible position that will initially require at least two in-office workdays per week and may later allow for more work from home days.Key ResponsibilitiesSupport to Executive...
-
Staff Services Officer III
5 days ago
Austin, Texas, United States Texas Department of Aging & Disability Services Full timeJob Title: Staff Services Officer IIIJob Summary:The Staff Services Officer III is a key member of the Community Services Department at the Texas Department of Aging & Disability Services. This role requires a highly organized and detail-oriented individual to provide administrative support to various programs and teams.Key Responsibilities:Operates...
-
Business Analyst III
2 weeks ago
Austin, Texas, United States Travis County, TX Full timeJob Title: Business Analyst IIITravis County, TX is seeking a highly skilled Business Analyst III to join our team. As a Business Analyst III, you will play a critical role in defining, developing, and improving functional or business processes to meet user and organizational needs.Key Responsibilities:Work with stakeholders and staff to define problems and...