Office Coordinator
4 weeks ago
{"Overall Responsibility": "The Office Assistant position is the first point of contact for families and children entering the Flance Early Learning Center. This role requires a welcoming demeanor and the ability to juggle multiple tasks while maintaining a professional appearance.", "Interactions": "Daily interactions with staff, families, and visitors are essential for this position. The Office Assistant will receive general inquiries, respond or forward as necessary, and work with the Enrollment Coordinator to maintain annual demographics of Flance clients.", "Financial Processes": "The Office Assistant will process tuition payments and deposits, provide necessary documentation to families, and maintain up-to-date contact information for all families.", "Implementation": "This role requires the ability to maintain accurate records, including student files and family binders, and to update incident/accident reports in a timely manner.", "Planning": "The Office Assistant will provide oversight of the front desk, keep the area organized, and prepare communications to families and others as directed by the Administrative team.", "Skills and Attributes": "Excellent telephone and customer service skills, attention to detail, and the ability to work in a fast-paced environment are essential for this position. The Office Assistant must be able to lift 25 lbs. in the event of an evacuation or emergency situation.", "Education/Experience": "Proficiency in Microsoft Office products and previous experience in educational and/or non-profit environments are highly desirable. Strong written and verbal skills, as well as excellent proofreading skills, are required.", "Equal Opportunity Employer": "Flance Early Learning Center is an equal opportunity employer and will consider all applicants for all positions equally without regard to race, color, religion, sex, age, national origin, veteran status, genetic condition, gender identity, gender expression, sexual orientation, or any other characteristic protected by applicable United States federal or state law.", "About Flance Early Learning Center": "The Flance Early Learning Center is a diverse early childhood community that respects and nurtures children and adults in a trusting culture of love, empathy, compassion, and joy. We develop partnerships with families and community organizations to prepare and empower children to embrace learning, a strong sense of self, and social connection as essential tools for growth and achievement.", "Job Requirements": "The Office Assistant position requires a health screen, annual Family Safety Registry background check, and fingerprint check. Employees are expected to participate fully in the life of the Center and to be able to work flexible hours, including early mornings, evenings, and weekends, as necessary.", "Job Summary": "The Office Assistant is responsible for providing administrative support to the Flance Early Learning Center. This role requires a high level of organization, attention to detail, and excellent communication skills.", "Key Responsibilities": "* Greet families and children entering the Center* * Process tuition payments and deposits* * Maintain accurate records, including student files and family binders* * Update incident/accident reports* * Provide oversight of the front desk and keep the area organized* * Prepare communications to families and others as directed by the Administrative team* * Work with the Enrollment Coordinator to maintain annual demographics of Flance clients* * Participate fully in the life of the Center and work flexible hours as necessary"}
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