Office Coordinator

15 hours ago


St Louis, Missouri, United States Latitude Therapy Full time
Job Summary

The Office Administrator plays a vital role in maintaining the office setting, ensuring a clean and organized space, and managing supplies inventory. This individual will also perform bookkeeping tasks, track budgets, and provide administrative support to the team.

Key Responsibilities
  • Manage office operations, including maintaining a clean and organized workspace, and ensuring adequate supplies inventory.
  • Perform bookkeeping tasks in QuickBooks, including recording and routing transactions, and processing invoices.
  • Track budgets and spending for each department, and communicate with department heads regarding any issues.
  • Pull reports from various systems to support financial analysis and KPI tracking.
  • Manage incoming mail, including opening, triaging, and routing to appropriate staff for handling.
  • Organize and maintain company electronic files, adhering to HR and HIPAA requirements.
  • Run payroll, reviewing payroll extracts for errors and coordinating with Clinical leads to ensure accuracy.
  • Track administrative team goals and report to the CEO and Director of Finance and Operations.
Client Responsibilities
  • Coordinate accurate client invoicing with the outsourced billing company.
  • Send out client invoicing bi-weekly.
  • Answer client calls and communicate in a professional manner.
  • Manage client payments, setting up payment plans and following up as needed to minimize account receivables.
  • Serve as a point person for client inquiries regarding insurance billing concerns.
Requirements

This role requires a high school diploma or equivalent, with 1+ years of experience in office administration in an outpatient healthcare setting. Preferred qualifications include an associate or bachelor's degree in business or a related field, and 3+ years of experience in office administration.


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