Facilities and Office Manager
3 weeks ago
Fairlife, LLC is seeking a highly skilled and experienced Facilities and Office Manager to join our team in Chicago, IL. As a key member of our operations team, you will be responsible for fostering a professional, safe, and fun work environment that is employee-centric and delightful.
Key Responsibilities- Resolve escalated office and facilities issues, ensuring a high level of professionalism and initiative.
- Lead the local safety committee, develop safety guidelines, and conduct safety drills.
- Oversee office security, including visitor sign-ins, badges, and other initiatives.
- Maintain policy compliance related to office facilities, such as dogs, conference rooms, and gym usage.
- Manage relationships with third-party vendors and building management/landlord.
- Oversee the Office and Facilities budget, applying proactive planning and attention to detail.
- Manage office seating capacity and assist with new employee onboarding.
- Partner with Executive Assistants to plan office events and support set-up and clean-up.
- Own relationships with local community representatives and serve as a point-person for local community events.
- Manage the Office Assistant and serve as a backup, as needed.
- Own and manage team storage spaces in the office and off-site.
- Develop and enforce office organization guidelines.
- Oversee the transition to a new office location in the West Loop.
- Ensure the overall safety and security of employees and the building.
- 5+ years of office or facilities management experience required.
- Bachelor's Degree or equivalent preferred.
- Proven ability to lead, collaborate, analyze, and make important judgment calls.
- Strong attention to detail and ability to manage multiple responsibilities and priorities.
- Strong written and verbal communication skills.
- Strong understanding of AV and IT.
- Previous experience managing direct reports.
- Ability to handle ambiguity and work in a fast-paced, entrepreneurial environment.
- 8 hours sitting/standing/walking.
- Ability to lift up to 50 lbs.
Chicago, IL
Reports to: Chief HR Officer
Exempt/Nonexempt: Exempt
-
Facilities and Office Manager
3 weeks ago
Chicago, Illinois, United States fairlife Full timeJob Title: Facilities and Office ManagerAbout the Role:The Facilities and Office Manager will be responsible for maintaining a safe, efficient, and productive work environment. This includes overseeing office security, managing relationships with vendors and building management, and ensuring compliance with company policies.Key Responsibilities:Resolve...
-
Facilities and Office Manager
2 weeks ago
Chicago, Illinois, United States Fairlife Full timeJob Title: Facilities and Office ManagerAt fairlife, LLC, we are seeking a highly skilled and experienced Facilities and Office Manager to join our team. As a key member of our operations team, you will be responsible for fostering a professional, safe, and fun work environment that is employee-centric and delightful.Key Responsibilities:Resolve escalated...
-
Dental Office Manager
3 weeks ago
Chicago, Illinois, United States General Dental Office Full timeJob OpportunityWe are seeking a highly skilled and organized individual to join our team as a Front Desk Administrator at General Dental Office.The ideal candidate will have experience in a dental office setting and be proficient in managing administrative and business functions.Responsibilities will include:Managing office operations and administrative...
-
Dental Office Manager
2 weeks ago
Chicago, Illinois, United States General Dental Office Full timeJob OpportunityWe are seeking a highly skilled and organized individual to join our team as a Front Desk Administrator at General Dental Office.The ideal candidate will have experience in a dental office setting and be proficient in managing administrative and business functions.Responsibilities will include:Managing office operations and ensuring a smooth...
-
Facilities and Office Director
2 weeks ago
Chicago, Illinois, United States fairlife, LLC Full timeJob Title: Facilities and Office ManagerFairlife, LLC is a leading nutrition company that creates high-quality, dairy products to nourish consumers. As a Facilities and Office Manager, you will play a critical role in fostering a professional, safe, and fun work environment that is employee-centric and delightful.Key Responsibilities:Resolve escalated...
-
Facilities Operations Manager
3 weeks ago
Chicago, Illinois, United States RTR HR and Staffing Services, LLC Full timeFacilities Manager Job DescriptionWe are seeking a highly organized and detail-oriented Facilities Manager to oversee the maintenance and upkeep of our facilities. The ideal candidate will have a proven track record of managing facilities operations, maintenance, and administration.Key Responsibilities:Plan and coordinate all installations and...
-
Facilities Operations Manager
1 week ago
Chicago, Illinois, United States RTR HR and Staffing Services, LLC Full timeWe are seeking a skilled Facilities Operations Manager to oversee all building-related activities for a growing organization. You will be responsible for preserving the good condition of our facilities and ensuring that our facilities are safe, clean, and well-functioning. The ideal candidate will be well-organized and able to optimize the use of space and...
-
Trade Show Security Officer
2 weeks ago
Chicago, Illinois, United States The Facilities Group Full timeJob Title: Trade Show Security OfficerAt The Facilities Group, we are seeking a highly skilled and experienced Trade Show Security Officer to join our team. As a Trade Show Security Officer, you will be responsible for ensuring the safety and security of our clients, employees, and visitors at trade shows and events.Key Responsibilities:Provide exceptional...
-
Facilities Manager
4 weeks ago
Chicago, Illinois, United States Mondelez International Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Facilities Manager to join our team at Mondelez International. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our site/office facilities.Key ResponsibilitiesCoordinate and monitor daily cleaning, maintenance, and repairs for...
-
Facilities Manager
3 weeks ago
Chicago, Illinois, United States Mondelez International Full timeJob DescriptionAre you ready to make a difference at Mondelēz International?We are seeking a highly organized and detail-oriented Facilities Manager to join our team. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our site/office facilities, including maintenance, repairs, and cleaning.Your Key...
-
Senior Closing and Escrow Officer
4 weeks ago
Chicago, Illinois, United States Illinois Facilities Fund Full timeJob Title: Senior Closing and Escrow OfficerAt Illinois Facilities Fund, we are seeking a highly skilled Senior Closing and Escrow Officer to join our team. As a key member of our Capital Solutions department, you will play a critical role in coordinating and facilitating the loan closing process for construction projects and other multiple loan advances.Key...
-
Facilities Manager
4 weeks ago
Chicago, Illinois, United States Art Institute of Chicago Full timeJob SummaryWe are seeking a highly skilled and experienced Facilities Manager to join our team at the Art Institute of Chicago. As a key member of our facilities team, you will be responsible for providing exceptional facility management services to our academic and administrative departments.Key ResponsibilitiesManage general facility operations in assigned...
-
Facilities Operations Manager
3 weeks ago
Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full timeJob SummaryThe Metropolitan Water Reclamation District of Greater Chicago is seeking a highly skilled Facilities Administrator to oversee the operation and maintenance of the Main Office Complex physical plant. This role will also be responsible for managing the District-wide fleet management, records management, mail services, and printing services.Key...
-
Facilities Operations Manager
2 weeks ago
Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full timeJob SummaryThe Metropolitan Water Reclamation District of Greater Chicago is seeking a highly skilled Facilities Administrator to oversee the operation and maintenance of the Main Office Complex and District-wide fleet management, records management, mail services, and printing services.Key ResponsibilitiesManage District employees and contract personnel in...
-
Facilities Operations Manager
4 weeks ago
Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full timeJob SummaryThe Metropolitan Water Reclamation District of Greater Chicago seeks a highly skilled Facilities Administrator to oversee the operation and maintenance of the Main Office Complex physical plant, as well as district-wide fleet management, records management, mail services, and printing services.Key ResponsibilitiesManage district employees and...
-
Facilities Operations Manager
1 month ago
Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full timeJob SummaryThe Metropolitan Water Reclamation District of Greater Chicago is seeking a highly skilled Facilities Operations Manager to oversee the supervision of building services and services at the Main Office Complex, as well as District-wide fleet management, records management, mail services, and printing services.Key ResponsibilitiesManage District...
-
Office Manager
3 weeks ago
Chicago, Illinois, United States Stout Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at Stout. The successful candidate will be responsible for managing the day-to-day operations of our office, ensuring a smooth and efficient work environment.Key ResponsibilitiesManage the organization, maintenance, and cleanliness of the entire office...
-
Office Manager
3 weeks ago
Chicago, Illinois, United States OpenGov Full timeJob SummaryThe Office Manager will be responsible for ensuring the smooth operation of the office, providing exceptional customer service, and maintaining a positive and productive work environment. This role is based in OpenGov's Chicago office and is scheduled for 30-40 hours per week, with benefits eligibility.Key ResponsibilitiesGreet and welcome guests,...
-
Office Manager
1 week ago
Chicago, Illinois, United States The LaSalle Group Full timeOffice Manager/Legal AssistantWe are seeking a highly organized and detail-oriented Office Manager/Legal Assistant to provide essential support to our attorneys. The ideal candidate will have a strong background in law firm administration and excellent communication skills.Key Responsibilities:Provide clerical and legal secretarial assistance to attorneys,...
-
Office Manager
2 weeks ago
Chicago, Illinois, United States The LaSalle Group Full timeJob Title: Office Manager/ Legal AssistantWe are seeking a highly organized and detail-oriented Office Manager/ Legal Assistant to join our team. As a key member of our administrative staff, you will provide essential support to our attorneys and contribute to the smooth operation of our office.Responsibilities:Provide clerical and legal secretarial...