Human Resources Coordinator

2 weeks ago

Rockville, Maryland, United States Charles E Smith Life CommunitiesHebrew Home Full time
About Charles E. Smith Life Communities

Charles E. Smith Life Communities is a faith-based nonprofit senior services organization dedicated to delivering quality care and meaningful life experiences to older adults with dignity and compassion rooted in Jewish values.

Job Summary

We are seeking a highly organized and detail-oriented Human Resources Coordinator to provide administrative support to our HR department. The successful candidate will be responsible for providing excellent customer service, handling daily administrative tasks, and maintaining confidentiality at all times.

Key Responsibilities
  • Provide administrative support to the HR department, including answering and directing telephone calls, typing correspondence, and tracking key data.
  • Handle daily incoming and outgoing mail, including collecting mail from the mailroom and distributing mail daily to appropriate staff.
  • Provide applicants with routine information and assist with completing applications, skill tests, and related forms.
  • Manage catering requests for the HR department and create and manage the process for employee ID badges.
  • Assemble orientation packets, benefits packets, and other materials in a timely and accurate fashion.
  • Enter basic HR demographic information, including change of address and change in tax withholdings.
  • Coordinate and track GNA license renewal reports and send letters.
  • Process private duty service providers and report roster updates weekly to appropriate parties.
  • Run monthly TB report along with letters for Employee Health.
  • Process Shining Star certificates in the HRIS system and forward to the appropriate departments.
  • Complete all employment verifications within 48 hours of receipt.
  • Maintain a professional appearance, including a neat and clean workspace and office lobby area.
Requirements
  • Two plus years of administrative experience (preferably in Human Resources)
  • Excellent attention to detail
  • Patience, a cheerful disposition, and enthusiasm, as well as the willingness to handle difficult situations.
  • Function independently and have flexibility, personal integrity, and the ability to work effectively with staff, residents, and support agencies.
  • Ability to make independent decisions when circumstances warrant such action.
  • Working knowledge of office equipment, such as personal computers, copiers, fax machines, printers, etc., related to administrative functions.
  • Proficient in word processing software (Microsoft Word) and knowledgeable in spreadsheets (Excel), database systems, and electronic mail.
Preferred Qualifications
  • HRIS data entry and report generation experience a plus
COVID-19 Response

We understand that the COVID-19 pandemic has made health and safety in the workplace a top priority for job seekers. We want to assure you that it is a daily focus for everyone at CESLC. We have a robust COVID-19 response plan that includes infection control practices with detailed cleaning and PPE guidance; COVID-19 vaccine requirement; rigorous COVID-19 testing protocols for staff and residents; and ongoing staff communication and education.

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