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Development Events Coordinator

2 months ago

Houston, Texas, United States Museum of Fine Arts, Houston Full time
Job Summary

We are seeking a highly skilled and experienced Development Events Coordinator to join our team at the Museum of Fine Arts, Houston. The successful candidate will be responsible for planning, administering, and implementing donor-related events, as well as providing exceptional customer service and support to our donors and stakeholders.

Key Responsibilities
  • Event Planning and Execution
    • Coordinate with Development Officers to plan and execute donor-related events, including exhibition openings, leadership circle events, and planned giving events.
    • Research, coordinate, and execute all elements of catering, entertainment, event logistics, and guest experiences.
    • Create and update event documents, such as timelines, BEOs, and diagrams.
  • Donor Relations and Communication
    • Communicate with donors in a professional and diplomatic manner, ensuring their needs are met and exceeded.
    • Maintain relationships with donors before, during, and after events.
  • Administrative and Operational Support
    • Provide administrative support to the Development Special Events team, including data entry, record-keeping, and budget management.
    • Process purchase orders, update budget documents, and make budget projections.
  • Collaboration and Teamwork
    • Work closely with other departments, including Security, Engineering & Facilities, Housekeeping, and Vendors, to ensure smooth event execution.
    • Participate in meetings with vendors and internal museum departments to discuss event details and logistics.
Requirements
  • Education and Experience
    • Bachelor's Degree required.
    • Five or more years of experience in event planning and implementation, with experience in fundraising preferred.
  • Skills and Abilities
    • Meticulous attention to detail and follow-through with strong organizational skills.
    • Highly motivated and able to work independently and as part of a team.
    • Strong project management skills and ability to prioritize tasks and meet deadlines.
    • Excellent communication and interpersonal skills, with the ability to work with a variety of people and stakeholders.
Working Conditions

The Development Events Coordinator will work in a fast-paced environment, with frequent deadlines and multiple priorities. The successful candidate will be able to work nights and weekends, as needed, and will be required to travel to events and meetings.

The Museum of Fine Arts, Houston is an equal opportunities employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees, and we strive to provide a work environment that is free from discrimination and harassment.