Executive Assistant

3 days ago


Wendell, North Carolina, United States KIOTI Tractor Full time
About KIOTI Tractor

KIOTI Tractor is a leading manufacturer of compact tractors, utility vehicles, turf care, and compact construction equipment. We are seeking an experienced Executive Assistant to join our team in Wendell, NC.

Job Summary

The Executive Assistant will provide administrative support to the CEO and Deputy CEO, as well as assist the Office Manager with business administration, event planning, and general administrative tasks. This is an onsite position with a Monday-Friday schedule from 8:00 AM to 5:00 PM.

Key Responsibilities
  • Manage the schedules and calendars of the CEO and Deputy CEO, including travel arrangements and hospitality needs.
  • Coordinate complex scheduling and calendar management, as well as the flow of information to the Executive team.
  • Arrange travel and accommodations for Executives, including hotel bookings and meal coordination.
  • Host company guests and ensure Executive hospitality needs are met during all company functions.
  • Create itineraries and arrange transportation for external events.
  • Maintain confidentiality and exercise discretion when handling sensitive materials.
  • Prepare presentations, agendas, reports, and special projects in support of the Executive team and organizational goals.
  • Draft and prepare correspondence for internal and external announcements.
  • Liaise with internal and external Executives on various projects and tasks.
  • Plan and orchestrate work to ensure the senior Executives' priorities are met and organizational goals are achieved.
  • Conserve the Executives' time by researching and analyzing information as needed.
  • Perform administrative and office support tasks.
  • Complete personal errands for the Executive team as needed.
  • Manage Expense and Tax reports for the Executive team on a consistent basis.
  • Manage schedules for conference and community spaces, and assist with set up and break down of meetings.
  • Assist in coordinating employee events and monitor and order supplies for the Executive Lounge.
  • Distribute mail to appropriate individuals within the office.
  • Assist with department projects as needed.
Requirements
  • Bachelor's degree required.
  • 4 years' experience in an administrative role directly reporting to senior management.
  • Strong, professional written and verbal communication skills.
  • Bilingual in English and Korean highly desired.
  • Ability to take initiative independently, proactively, and driven by personal motivation.
  • Ability to listen actively and express ideas clearly with a positive attitude and empathy.
  • Ability to communicate with individuals from diverse backgrounds and cultures.
  • Ability to function well in a fast-paced environment.
  • Be responsive to emails, texts, and phone calls, with contact outside of normal business hours.
  • Excellent organizational skills and ability to multi-task.
  • Ability to maintain confidentiality of sensitive matters.
  • Strong proficiency with Microsoft Office, Word, Excel, Outlook, and PowerPoint.
Benefits
  • 4% 401k employer match, all contributions immediately vested.
  • Birthday PTO.
  • Free Medical Insurance (for employee only).
  • Vision, dental, and life insurance available.
  • Wellness reimbursements.
  • KIOTI Café - free for all employees.
  • Training/Growth Opportunities.

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