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Administrative Executive Assistant
2 months ago
As the Administrative Executive Assistant, you will oversee the daily functions of the executive's agenda, coordinate meal arrangements, and compile briefing documents and discussion points for engagements and events. Key responsibilities encompass crafting comprehensive travel plans, providing transportation for the executive, participating in meetings, supporting executive initiatives, and researching and selecting gifts for distinguished guests.
In this role, you will be tasked with managing communications, attending all significant institutional events, processing purchase requests, and synchronizing both personal and professional schedules of the executive. You will accompany the executive during travel and maintain an organized inventory of supplies.
Essential Responsibilities:
Timely response to all inquiries through various communication channels. Ability to comprehend and execute instructions while conveying information clearly and accurately. Uphold the highest standards of discretion and confidentiality.Minimum Qualifications:
Bachelor's degree Professional demeanor with strong communication skills and the ability to maintain confidentiality Proficiency in relevant software applications and travel logistics Detail-oriented with excellent interpersonal and diplomatic skills Strong organizational, problem-solving, and multitasking abilitiesCertificates, licenses, and registrations:
Valid driver's licenseTravel Requirements:
Frequent travel exceeding 50%Work Schedule: The standard work week spans from Sunday to Saturday, with most offices operating Monday through Friday from 8:30 a.m. to 5:30 p.m. Employees may be assigned to alternate workdays and hours, including weekends and evenings, to meet organizational needs.
ADA Compliance: To successfully perform this role, an individual must be capable of fulfilling each essential duty satisfactorily. The outlined requirements and minimum qualifications reflect the necessary knowledge, skills, and abilities. Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform essential functions and meet minimum qualifications.
