Event Coordination Specialist

2 weeks ago


Scottsdale, Arizona, United States Jewishsac Full time
Position Overview:

If you are passionate about supporting meaningful initiatives, consider joining Jewishsac as an Event Coordination Specialist. In this role, you will be responsible for the meticulous planning and execution of events that reflect the organization's mission and objectives.

The Event Coordination Specialist will ensure that each event reaches its maximum potential by collaborating closely with various teams, including the Business Manager, Event Strategist, and Operational Staff.

This position will require travel to oversee events in designated regions.


Key Responsibilities:
  1. Manage a diverse portfolio of events aligned with the organization's strategic goals.
  2. Collaborate with the Business Manager and Event Strategist to define event vision and objectives, translating them into actionable tasks.
  3. Oversee all logistical aspects of events, including timelines, budget management, vendor negotiations, and onsite support.
  4. Act as the primary liaison among team members to ensure all elements are coordinated effectively.
  5. Work with the Marketing team to create necessary promotional materials, including invitations and event signage.
  6. Coordinate with administrative staff to manage RSVPs, mailings, and attendee materials.
  7. Identify potential risks associated with events and develop contingency plans in collaboration with regional teams.
  8. Ensure all event details are documented in the CRM and managed through project management tools.
  9. Gather feedback post-event to provide insights for future improvements.
  10. Travel to various locations to oversee event execution and support on-site operations.
  11. Perform additional tasks as assigned by management.

Qualifications:
  • Minimum of 2 years of experience in event management, preferably within the nonprofit sector.
  • Strong organizational and project management skills, with a collaborative approach.
  • Proven ability to negotiate with vendors and manage budgets effectively.
  • Excellent problem-solving skills and the ability to handle multiple events simultaneously.
  • Adaptability to work in a fast-paced environment and respond to changing circumstances.
  • Strong interpersonal and communication skills, both verbal and written.
  • Familiarity with Salesforce or similar database platforms is advantageous.
  • Willingness to travel and work flexible hours, including evenings and weekends.
  • Must possess a valid driver's license and be able to lift up to 25 lbs.

Compensation:
$50,000 - $55,000

Pay Type:
Compensation may vary based on factors such as skills, experience, and qualifications.

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