Administrative Coordinator

2 days ago


Midland, Texas, United States DUNAWAY ASSOCIATES LLC Full time
Job Title: Administrative Assistant

At Dunaway Associates LLC, we are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in the Midland office. As a key member of our administrative team, you will provide exceptional support to our Regional Vice President and other team members, ensuring seamless coordination and efficient operations.

Key Responsibilities:

  • Provide administrative support to the Regional Vice President, including scheduling, correspondence, and data entry.
  • Coordinate marketing initiatives, including campaign coordination, material preparation, and event planning.
  • Assist HR with interviews, onboarding, and employee engagement activities.
  • Support project development, including research and proposal preparation.
  • Manage administrative aspects of regional projects, including project setup, budgeting, and billing.
  • Review and finalize project proposals, contract amendments, and sub-consultant agreements.
  • Coordinate project financial reporting and ensure accurate tracking of expenses.
  • Contribute to quality assurance and control, ensuring smooth project close-out.
  • Manage credit cards and related expenses, including mileage and travel arrangements.

Requirements:

  • 5 years of experience in an administrative or office administration capacity.
  • Prior experience supporting executives in a project environment.
  • Prior industry-related experience in professional services or the AEC industry.
  • High school diploma/GED or an Associate's degree.

What We Offer:

  • A dynamic and growing team environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.


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