Election Services Coordinator

2 weeks ago


Bozeman, Montana, United States Gallatin County Full time

Position Overview
This role is situated within the Clerk and Recorder's Elections Department, primarily tasked with managing voter registration and absentee ballot requests. The position involves assisting the public with respect, maintaining databases, processing and verifying petitions, and overseeing election-related procedures.

Key Responsibilities
1. Process voter registration applications by reviewing for accuracy and completeness, identifying missing information, and notifying individuals of their registration status.
2. Assist voters in-person for registration updates or voting needs.
3. Select and update voter records in the statewide database, ensuring all information is current and accurate.
4. Scan and print voter confirmation cards, maintaining organized filing systems for applications.
5. Manage the cancellation of voters based on death lists and out-of-state moves, ensuring respectful communication with families.
6. Ensure timely processing of voter registration applications within the required timeframe before elections.
7. Monitor communication channels to provide accurate responses to voter inquiries regarding registration and election processes.
8. Update address libraries and district maps, ensuring accurate assignment of voting districts.
9. Maintain a safe and clean work environment for both voters and colleagues.
10. Process applications from military and overseas voters, ensuring compliance with federal regulations.
11. Oversee inventory management of election supplies and assist in training temporary clerks and election officials.
12. Prepare ballots for printing, ensuring compliance with legal requirements and formatting guidelines.
13. Schedule and manage election judges for polling places, ensuring adequate staffing.
14. Prepare and distribute mail ballot packets, maintaining accurate records of sent and returned ballots.
15. Conduct absentee voting procedures, verifying eligibility and tracking ballots securely.
16. Respond to election-related inquiries, providing accurate information and connecting individuals with appropriate resources.
17. Test and operate voting equipment, ensuring accessibility for individuals with disabilities.
18. Certify petitions for candidates and verify signatures within the statewide voter database.

Knowledge, Skills, and Abilities
This position requires a strong understanding of federal election laws, state regulations, and county policies. Proficiency in Microsoft Office and database management is essential. Candidates must demonstrate effective communication skills, attention to detail, and the ability to adapt in a fast-paced environment.

Minimum Requirements
Typically acquired through a combination of education and experience equivalent to a high school diploma and one year of relevant work experience.

Licenses and Certifications
Applicants must possess a valid driver's license and be insurable under county liability policies.

Values
Commitment to service, teamwork, mutual respect, innovation, effectiveness, and responsibility are core values that guide our work.

Application Requirements
To be considered for this position, applicants must submit a cover letter, resume, and three work references.



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