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Administrative Coordinator

2 months ago

Fort Lauderdale, Florida, United States Five Star Fort Lauderdale Llc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Five Star Fort Lauderdale Llc. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities

  • Answer multi-line telephone system, take accurate messages, and screen and direct telephone calls for management in a professional manner.

  • Process incoming and outgoing mail on a daily basis, distributing mail to all employees.

  • Compose, prepare, and proofread correspondence, office emails, or memos, and maintain confidentiality when required.

  • Design and implement forms for use within the office by applying knowledge of software applications and update as needed.

  • Create and maintain proper response letters on computer for various incoming correspondence.

  • Maintain files in an organized and accessible manner, including closing and scanning files.

  • Provide administrative support and help when needed or requested.

  • Report inventories to the Office Manager and order office supplies and equipment as directed.

  • Operate standard office equipment efficiently, including multi-line telephone, computer with printer, photocopy machine, fax/scan to email, calculator, and email.

Requirements

The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team. Proficiency in software applications and office equipment is essential.