Office Administrator

4 days ago

Fort Lauderdale, Florida, United States Broward County Public Schools Full time

Job Summary

The Office Administrator will oversee the day-to-day administrative functions for the assigned school, providing secretarial assistance to the Principal and other school-based administrators. This role serves as a liaison for staff, students, parents, and District personnel, ensuring effective communication and resolution of administrative and operational issues.

Key Responsibilities

  • Coordinate with District functions to facilitate resolution of administrative and operational issues.
  • Provide back-up support for all administrative functions at the school, including front office reception.
  • Receive, research, route, and/or respond to inquiries from parents, students, staff, and the general public.
  • Coordinate office procedures for clerical staff, including pre-planning and year-end tasks.
  • May contact parents/guardians regarding alternative means of transportation due to inclement weather, illnesses, or bus delay.
  • Provide exceptional customer service amongst clerical staff, greeting students, parents, and staff in a courteous manner.
  • Serve as the primary payroll contact for the respective school, including responsibility for entry of employee information into applicable systems.
  • May serve as liaison to the Business Support Center and other departments, as needed.
  • Coordinate the administration of personnel transactions, including posting of job vacancies, scheduling of candidate interviews, and processing of pay supplements.
  • May coordinate the security clearance process for school staff, volunteers, and visitors.
  • Open mail, assemble material for review and use by school administration.
  • Attend, participate, and assist with various meetings, events, and school functions as requested.

Requirements

  • A standard high school diploma or satisfactory completion of an approved General Education Development Testing Program.
  • A minimum of three (3) years of progressively responsible experience in a clerical or administrative support position.
  • Advanced interpersonal skills and ability to interact effectively with the public.
  • Demonstrated ability to communicate effectively and tactfully, both verbally and in writing.
  • Demonstrated knowledge of school operations, policies, and procedures.
  • Computer skills as required of the position, including proficiency in the Microsoft office suite and keyboard functionality.

Preferred Qualifications

  • An earned associate's degree from an accredited institution.
  • Successful completion of computer keyboard skills exam: Speed – 40, Accuracy – 70.
  • Prior work experience in a school office setting, including bookkeeping, budget planning, personnel administration, payroll, or a related administrative discipline.
  • Bilingual skills.

Physical Requirements

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

Terms of Employment

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

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