Financial Operations Specialist

2 weeks ago

Cambridge Massachusetts, United States Charles Hotel Full time

Position Overview:


As a Financial Operations Specialist, your primary responsibility will be to verify numerical entries and documentation for accuracy and appropriate categorization.

You will be tasked with organizing, securing, and maintaining all financial records, including cash and equivalents, in alignment with established policies and procedures. Your role will involve recording, storing, and analyzing computerized financial data. You will ensure the accuracy of electronic spreadsheets for financial and accounting information. Your duties will include classifying, coding, and summarizing numerical and financial data to compile and maintain financial records using journals, ledgers, and/or computer systems. You will prepare, maintain, and distribute statistical financial reports, accounting audits, or payroll tables as required. Additionally, you will complete period-end closing procedures and reports as outlined. You will also prepare, review, reconcile, and issue bills, invoices, and account statements in accordance with company protocols.

Joining The Charles Hotel immerses you in a community of entrepreneurial and like-minded professionals that an independent hotel environment fosters.

As a member of The Charles Hotel team, you will enjoy:

- Blue Cross Blue Shield medical insurance starting from $1.16* weekly

- Access to a 401(k) plan with company matching

- Eight paid holidays annually plus an additional personal day

- Travel benefits across various brands

- Complimentary daily meals

- Free access to the fitness center

- $5 discounted daily parking

- $1000 referral bonus

*Rates are subject to change.

Key Responsibilities:

Qualifications:
A High School diploma or equivalent is required.

College coursework in a related field is advantageous.

Experience in the hospitality industry or a related field is preferred.

Core Responsibilities:
Approach all interactions with guests and colleagues in a friendly, service-oriented manner.


Maintain consistent attendance in compliance with Aimbridge Hospitality standards, as required by varying schedules based on hotel needs.


Uphold high standards of personal appearance and grooming, including wearing the appropriate uniform and name tag while on duty (as per brand standards).

Adhere to Aimbridge Hospitality standards and regulations at all times to promote safe and efficient hotel operations.

Ensure timely processing and mailing of hotel billing.


Contact all new billings and outstanding accounts to maintain Accounts Receivable Aging in accordance with Accounting S.O.P.'s and corporate standards.

Generate aging reports as directed by the Corporate Office.

Maintain a filing system for direct billing.

Assist the Property Accountant with Accounts Receivable administration as directed.


Support the Property Accountant with Accounts Payable administration, including processing invoices for payment and maintaining the checkbook accounting system.

Participate in bi-monthly credit meetings and provide updates on account statuses.


Assist the Property Accountant with Human Resources administration, including processing new hire paperwork, payroll administration, and paycheck distribution.

Support other accounting duties as assigned by the Property Accountant.

Assist with filing Human Resources and Accounting documentation.

Collaborate with Human Resources on Training Tracking and File Audit processes.

Help the Property Accountant maintain a rolodex for direct bill accounts.

Perform any additional duties as requested by management.

Property Overview:
The Charles Hotel experience embodies the eclectic spirit of Cambridge. An urban sanctuary, The Charles offers diverse experiences for visitors to the Boston area.

Guests can immerse themselves in the academic atmosphere by attending lectures at Harvard, enjoy a leisurely stroll along the Charles River, explore downtown Boston, or dine at some of the finest restaurants in the Boston and Cambridge areas, including The Charles' own Henrietta's Table.

The Charles is an independent property, providing luxurious accommodations and all the comforts of home. Guest rooms blend New England décor with modern technology.

With 18,000 square feet of indoor and outdoor banquet space, the hotel offers a variety of options for any event.


Conveniently located just minutes from downtown Boston and a range of world-class attractions, The Charles is a AAA Four Diamond Hotel and a proud member of Preferred Hotels and Resorts.


Company Overview:


As the global leader in third-party hotel management, our expanding portfolio includes over 1,550 hotels across all 50 states and 22 countries, featuring top international lodging brands, luxury hotels, destination resorts, and lifestyle hotels.

Our associates worldwide are dedicated to serving our guests and achieving exceptional results, thriving in a culture that inspires everyone to excel.

Join a world of opportunities with Aimbridge Hospitality.

Benefits:
After an initial waiting period, those hired into full-time positions are eligible for a competitive benefits package that includes:

- Daily Pay now available—ask your Recruiter for more details

- Medical, Dental, and Vision Coverage

- Short-Term and Long-Term Disability Income

- Term Life and AD&D Insurance

- Paid Time Off

- Employee Assistance Program

- 401k Retirement Plan

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