Office Coordinator

1 week ago


West Palm Beach, Florida, United States SV Microwave Full time
Job Overview

Are you a personable and detail-oriented individual who enjoys assisting others? SV Microwave, a division of Amphenol, is in search of an Administrative Assistant to join our team at our manufacturing facility. This role involves being the first point of contact for visitors, providing them with guidance and information in a courteous and professional manner. Additionally, the Administrative Assistant will support various administrative tasks and projects, reporting directly to the Human Resources Manager.

Key ResponsibilitiesFront Desk Management
  • Welcome visitors, ascertain the purpose of their visit, and direct them accordingly.
  • Ensure all visitors register in the visitor management system and receive identification badges.
  • Handle incoming phone calls that are not managed by the automated system.
  • Maintain a clean and organized reception area.
  • Sort and distribute daily mail and deliveries.
  • Provide essential information to visitors and staff regarding company policies.

Administrative and HR Support
  • Monitor and manage office supply inventory to ensure availability.
  • Coordinate lunch orders for meetings and maintain supplies in conference rooms.
  • Perform various administrative tasks, including data auditing, document creation, and scheduling.
  • Assist in the onboarding process by preparing materials for new hires.
  • Manage training database updates, including new employee entries and modifications.
  • Create monthly training logs and update work instructions.
  • Issue parking permits and conduct monthly audits for parking and facility access.
Qualifications
  • Exceptional organizational skills and attention to detail.
  • Strong interpersonal and customer service abilities.
  • Basic knowledge of administrative and clerical processes.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • High school diploma or equivalent; additional education or experience in HR is advantageous.
  • Bilingual in English and Spanish is a plus.
Physical Requirements
  • Ability to sit for extended periods.
  • Capable of lifting items weighing up to 15 pounds.
What We Offer
  • A supportive corporate culture that values work-life balance.
  • A dynamic environment within a well-established organization.
  • A merit-based system that rewards high performance.
  • Comprehensive benefits including competitive salary, retirement plans, and healthcare.
  • Opportunities for professional development and training.
  • Generous paid time off and holiday benefits.

This position requires access to controlled technology subject to U.S. export controls. Qualified candidates must meet the necessary criteria as defined by U.S. law.


  • Office Coordinator

    1 week ago


    West Palm Beach, Florida, United States Lighting by Design of Florida LLC Full time

    About Lighting by Design:Lighting by Design is a premier provider of festive illumination solutions for both commercial and residential clients. Our mission is to enhance the beauty of our surroundings through stunning lighting displays that spread joy and cheer throughout the community.Position: Office CoordinatorWe are seeking a detail-oriented Office...

  • Office Coordinator

    2 days ago


    West Palm Beach, Florida, United States One Sothebys Realty Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Office Administrator to join our team at One Sotheby's International Realty. As a key member of our sales team, you will play a critical role in supporting the sales process for our new development projects.Key ResponsibilitiesCoordinate and manage the sales office and procedures, ensuring...

  • Office Coordinator

    3 days ago


    West Palm Beach, Florida, United States Kelly Tractor CAT Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Kelly Tractor CAT. As an Office Coordinator, you will play a critical role in supporting the service department by dispatching field service technicians and assisting service supervisors with daily operations.Key Responsibilities:Dispatch field service...

  • Office Coordinator

    2 weeks ago


    West Palm Beach, Florida, United States SV MICROWAVE Full time

    Position OverviewAre you a detail-oriented and approachable individual who enjoys assisting others? SV Microwave, a division of Amphenol, is in search of an Office Coordinator to manage front desk operations at our manufacturing facility. This role involves welcoming visitors and providing them with essential information in a courteous and professional...


  • West Palm Beach, Florida, United States Resource 1 Full time

    Resource 1 is seeking a dedicated individual for the role of Junior Office Coordinator. This position will focus on administrative support, operational management, financial assistance, and event planning.Key Responsibilities:Manage office operations and administrative tasks effectively.Provide financial reporting and support for various projects.Coordinate...


  • West Palm Beach, Florida, United States Consolidated Water Group Full time

    Job SummaryWe are seeking a reliable and detail-oriented Water Office Coordinator to join our team at Consolidated Water Group. As a key member of our office staff, you will be responsible for providing top-tier customer service, processing orders, and performing maintenance tasks.Key ResponsibilitiesProcess customer orders and perform standard maintenance...

  • Office Coordinator

    2 weeks ago


    West Palm Beach, Florida, United States Florida Roadway Guardrail & Signs Full time

    Position OverviewWe are seeking a skilled Office Coordinator to support our dynamic sign manufacturing business.The ideal candidate will possess expertise in financial management software and have a strong background in administrative tasks.This position will involve collaboration with our design team on substantial signage projects by:Managing customer...

  • Office Coordinator

    2 weeks ago


    West Palm Beach, Florida, United States AppleOne Full time

    Job DescriptionWe are currently seeking a dedicated Office Coordinator to join our esteemed organization. This role is perfect for an individual who values stability and professionalism in their work environment.The ideal candidate will possess a friendly demeanor, exhibit strong professionalism, and demonstrate exceptional computer proficiency. Key...

  • Office Coordinator

    2 weeks ago


    West Palm Beach, Florida, United States SV Microwave Full time

    Job OverviewAre you a personable and detail-oriented individual who enjoys assisting others? SV Microwave, a division of Amphenol, is on the lookout for an Administrative Assistant to join our dynamic team. This role is pivotal in ensuring a welcoming atmosphere at our facility while providing essential administrative support.Key ResponsibilitiesFront Desk...

  • Office Coordinator

    2 weeks ago


    West Palm Beach, Florida, United States SV Microwave Full time

    Job OverviewAre you a personable and detail-oriented individual who enjoys assisting others? SV Microwave, a division of Amphenol, is in search of an Administrative Assistant to join our dynamic team. This role is pivotal in creating a welcoming atmosphere at our facility, where you will be the first point of contact for visitors.Key ResponsibilitiesFront...


  • West Palm Beach, Florida, United States One Sothebys Realty Full time

    Job OverviewONE Sotheby's International Realty is in search of a dedicated full-time Office Administrator to enhance our operations in a new development project. This position is pivotal in supporting various aspects of the sales process for this exciting venture.As the Office Administrator, you will collaborate closely with Sales and Marketing leadership,...


  • West Palm Beach, Florida, United States One Sothebys Realty Full time

    Job OverviewONE Sotheby's International Realty is in search of a dedicated full-time Office Administrator to enhance our operations for an exciting new development project. This position is pivotal in assisting various aspects of the sales process.As the Office Administrator, you will collaborate closely with the Sales and Marketing leadership, Sales...


  • Palm Beach, Florida, United States Cosmetic Skin & Laser Center Full time

    We are seeking a highly skilled and customer-focused Front Office Receptionist, Client Coordinator to join our team at Cosmetic Skin & Laser Center & RegenCen. As the first point of contact for our clients, this role is responsible for providing a seamless experience throughout service visits.The ideal candidate will have outstanding customer service skills...


  • Palm Beach, Florida, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated individual to join our team as a Branch Office Administrator. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting the financial advisor in achieving their goals.Key ResponsibilitiesClient Relationship Management: Develop and...


  • Palm Beach Gardens, Florida, United States Retina Care Specialists Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Medical Office Coordinator to join our team at Retina Care Specialists. As a key member of our front office staff, you will be responsible for providing exceptional patient service, managing patient records, and ensuring the smooth operation of our medical office.ResponsibilitiesPatient Service:...

  • Office Coordinator

    1 week ago


    Palm Beach Gardens, Florida, United States Property Management Full time

    Job OverviewThis is a full-time position for an Office Coordinator within a dynamic Property Management firm.We are seeking a dedicated and skilled professional who meets the following criteria:Ability to handle multiple tasks efficientlyStrong team collaboration skillsExceptional verbal and written communication abilitiesOutstanding organizational skills...

  • Office Administrator

    4 weeks ago


    West Palm Beach, Florida, United States ONE Sotheby's International Realty Full time

    DescriptionONE Sotheby's International Realty is seeking a full-time on-site Office Administrator for a new development. This role is designed to support various initiatives in the sales process for this exciting new project.As the Office Administrator, you will work closely with Sales and Marketing leadership, Sales Associates, and senior project management...


  • West Palm Beach, Florida, United States Nautical Ventures Full time

    Job DescriptionNautical Ventures is seeking a highly skilled and organized Office Manager to join our team. As an Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office.Key Responsibilities:Administrative Oversight: Oversee day-to-day office operations, including managing administrative staff and ensuring...


  • West Palm Beach, Florida, United States Ultimate Staffing Full time

    Office Support Specialist PositionUltimate Staffing is collaborating with a reputable organization seeking a committed and skilled Front Desk Coordinator to enhance their operations. This full-time, onsite role operates Monday through Friday during standard business hours. The ideal candidate will possess a solid background in administrative support and...

  • Office Coordinator

    2 weeks ago


    West Palm Beach, Florida, United States Haven Behavioral Healthcare LLC Full time

    Career Opportunity in AdministrationWe are seeking a committed professional to fill an essential role within our organization. The ideal candidate will benefit from a structured work schedule, allowing for a balanced lifestyle.Key Benefits: Attractive compensation package Excellent work-life integration Opportunities for professional advancement Supportive...