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Office Coordinator

2 months ago

West Palm Beach, Florida, United States SV MICROWAVE Full time

Position Overview

Are you a detail-oriented and approachable individual who enjoys assisting others? SV Microwave, a division of Amphenol, is in search of an Office Coordinator to manage front desk operations at our manufacturing facility. This role involves welcoming visitors and providing them with essential information in a courteous and professional manner. The Office Coordinator will also support various administrative tasks and projects, reporting directly to the Human Resources Manager. This position is ideal for someone seeking a stable and growth-oriented environment.

Key Responsibilities

Front Desk Management

  • Welcomes visitors, identifies the purpose of their visit, and guides them to the appropriate location.
  • Ensures all visitors register in the visitor management system and receive identification badges prior to entry.
  • Handles incoming phone calls that are not managed by the automated system.
  • Maintains a clean and organized reception area.
  • Receives, sorts, and distributes daily mail and packages.
  • Provides basic information regarding company policies and procedures to visitors and employees.

Administrative and Human Resources Support

  • Monitors and orders office supplies to maintain adequate inventory levels.
  • Coordinates lunch orders for meetings and ensures conference room supplies are stocked.
  • Performs various administrative tasks, including data auditing, document creation, and scheduling interviews and meetings.
  • Assists with the onboarding process by preparing necessary paperwork for new hires.
  • Updates training databases with new employee information and changes.
  • Generates monthly training reports and logs completed training sessions.
  • Maintains and updates Work Instructions in the training database.
  • Issues parking decals to employees and manages monthly parking reports.
  • Conducts periodic audits of parking decals and facility keys.

Qualifications

  • Exceptional organizational skills and attention to detail.
  • Strong interpersonal and customer service abilities.
  • Basic knowledge of administrative and clerical processes.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • High school diploma or equivalent; additional education or experience in HR is a plus.
  • Bilingual in English and Spanish is advantageous.

Physical Requirements

  • Ability to sit for extended periods.
  • Must be capable of lifting up to 15 pounds occasionally.

What We Offer

  • A corporate culture that values work-life balance.
  • A dynamic environment within a well-established organization.
  • A merit-based system that rewards high performance and contributions.
  • Support for veterans.
  • Competitive salary, incentives, and retirement plans for financial security.
  • On-the-job training and ongoing career development opportunities.
  • 401k plan with a generous company match and additional employer contributions.
  • Comprehensive healthcare benefits, including medical, dental, vision, life, and disability coverage.
  • 15 days of Paid Time Off and 12 paid holidays annually.
  • Opportunities for tuition reimbursement and education loan repayment assistance.
  • The stability of a company with a strong financial track record.

This position requires access to controlled technology subject to U.S. export controls. Qualified candidates must be U.S. Persons or eligible to obtain the necessary authorizations from the U.S. Government.

We maintain a drug-free workplace and are an Equal Opportunity Employer, welcoming applicants from diverse backgrounds.