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Administrative Support Specialist

3 months ago

Clearwater, United States SR COMPANIES LLC Full time
Job Summary

The Administrative Assistant will provide administrative support to the community team, ensuring the smooth operation of daily tasks and activities. This role will work closely with the Executive Director and other departments to maintain a high level of service to residents, families, and visitors.

Key Responsibilities
  • Provide administrative support to the community team, including filing, scanning, copying, data entry, and spreadsheet maintenance.
  • Assist with scheduling interviews, coordinating pre-employment paperwork, and issuing uniforms, name badges, and keys.
  • Process HR-related documents, including scanning and sending to the Regional HR Coordinator, and shredding original documents after confirmation of receipt.
  • Handle sensitive and confidential information, maintaining confidentiality at all times and adhering to HIPAA regulations.
  • Order and maintain office supplies as requested and approved.
  • Respond promptly and courteously to resident requests for assistance, including phone calls and requests from family members and visitors.
  • Communicate effectively with residents, families, and visitors, ensuring a positive and respectful attitude is maintained at all times.
Requirements
  • High school diploma or general education degree (GED); or less than one year related experience or training; or equivalent combination of education and experience.
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence and effectively present information in one-on-one and small group situations.
  • Knowledge of Microsoft Office Suite.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.