Administrative Support Specialist

2 days ago

Clearwater, Florida, United States Aspen HR Full time
Job Summary

We are seeking an experienced Administrative Support Coordinator to join our team in-office. In this role, you will provide critical support to our operations, ensuring smooth day-to-day functions and helping to maintain an efficient and productive workspace.

Key Responsibilities
  • Provide administrative support to the operations team, including receiving and distributing mail and packages, maintaining office supplies, and coordinating office needs.
  • Assist with the preparation and distribution of company checks, including printing, packaging, and mailing.
  • Support the tax administrative team with tasks such as reconciling tax payments, forwarding new UI account numbers, and completing POAs.
  • Manage the Aspen swag inventory, including promotional materials and apparel, and coordinate shipping to events and meetings as needed.
  • Coordinate company meetings, including scheduling, travel coordination, and preparation of materials.
Requirements
  • Minimum two years related administrative experience in an office setting.
  • Demonstrated proficiency in MS Office 365, including PowerPoint, Excel, and Word.
  • Excellent organization and time management skills.
  • Attention to detail.
  • Strong communication skills across a variety of audiences.
  • Professional presence and ability to work with a variety of executive leaders.
What Aspen Brings
  • Committed and supportive team members with a passion for client service.
  • A fast-growing company with opportunities to make your mark.
  • Generous benefits to address mental, physical, and financial health.
  • Flexible and generous time off.

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