Administrative Support Specialist

7 days ago

Clearwater, United States Resource Property Management Full time
Job Title: Administrative Assistant

Resource Property Management is seeking a highly skilled and experienced administrative assistant to join our team in Seminole and Clearwater offices. The ideal candidate will have a minimum of 2 years of administrative experience and possess excellent customer service and computer skills.

Key Responsibilities:
  • Respond to all voice mail messages and emails within 24 hours.
  • Handle telephone calls maintaining a high level of customer service.
  • Report emergencies to the appropriate manager and/or Executive Team Member immediately.
  • Contact vendors for services and/or supplies as needed.
  • Utilize "Vantaca" for all aspects of community management.
  • Assist the manager with timely preparation of board meeting packets.
  • Send monthly financial reports to the board within 24 hours of receipt.
  • Track annual report filings, elevator certifications, pool permits, etc.
  • Process sales/rental applications, gate entry systems, etc.
  • Prepare violation letters in a timely manner.
  • Process/scan invoices to Accounts Payable on schedule.
  • Filing association records. Purge and box files annually.
  • Special projects and/or other miscellaneous duties as needed.
Requirements:
  • Excellent verbal and written communication skills, including the ability to effectively communicate with coworkers, board members, vendors, and owners/residents.
  • High level of computer proficiency in MS Office and ability to learn RPM's management programs.
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
  • High school diploma or GED required.
Physical and Other Requirements:
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
  • Ability to safely and successfully perform the essential job functions consistent with RPM's internal procedures and policies as well as all related employee handbooks and training/safety manuals.
  • Maintain regular, punctual attendance consistent with RPM policies and practices.
  • Must be able to lift and carry up to 20 pounds.
  • Must be able to talk, listen, and speak clearly on the telephone.

Compensation is commensurate with experience. Excellent benefits, including group health insurance, PTO, and a 401(k) plan with a company match for full-time employees working 30 hours or more. Resource Property Management is a locally owned and operated community association management firm and a Tampa Bay Times Top Workplace. Pre-employment criminal background check and drug test required. DFWP/EOE. Please submit your resume for immediate consideration.

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