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Corporate Legal Assistant

2 months ago

Norwalk, Connecticut, United States EMCOR Government Services Full time

About EMCOR Government Services:

EMCOR Government Services is a prominent provider in the mechanical and electrical construction sector, specializing in industrial and energy infrastructure, as well as comprehensive building services.

As a key player in critical infrastructure systems, EMCOR Government Services is dedicated to the planning, installation, operation, maintenance, and safeguarding of sophisticated systems that enhance facility environments. Our expertise spans electrical, mechanical, lighting, HVAC, security, fire protection, and power generation systems across various sectors, catering to a diverse clientele including businesses, organizations, and government entities. With a unique blend of extensive reach and localized execution, we combine the strength of an industry leader with the personalized service of our numerous locations.

Position Overview: Corporate Paralegal

Role Summary: This role offers vital support to the Legal department in handling general corporate matters and managing the complete range of corporate maintenance activities.

Key Responsibilities:

  • Oversee the maintenance of corporate minute books for subsidiaries, including the preparation of shareholder and board resolutions for electing directors, officers, and approving necessary transactions.
  • Manage the annual calendar and ensure timely filing of annual reports in both domestic and foreign jurisdictions for all subsidiaries.
  • Prepare and review corporate qualifications, name changes, fictitious name filings, mergers, withdrawals, and dissolutions for subsidiaries.
  • Assist subsidiaries in meeting legal and contractual obligations, including trade licenses.
  • Coordinate with subsidiaries that require clearance from the Department of Defense.
  • Process complaints and subpoenas served on all corporate entities.
  • Collaborate with Tax, Accounting, Marketing, Operations, Human Resources, and Risk Departments to gather relevant corporate information.
  • Support due diligence and the closing processes for corporate mergers and acquisitions.
  • Assist with financing arrangements and related documentation, including UCC filings.

Qualifications:

  • A minimum of 3 years of experience in a large law firm or a complex in-house corporate environment.
  • A bachelor's degree and a paralegal certificate are preferred.
  • Exceptional organizational, oral, and written communication skills.
  • Self-motivated with a keen attention to detail.
  • Ability to prioritize tasks effectively and work collaboratively as part of a team.
  • Capability to manage multiple responsibilities and meet daily deadlines.
  • Strong analytical skills, including the ability to interpret government statutes, regulations, and technical procedures.
  • Proficient in the Microsoft O365 Suite, including Excel, PowerPoint, Visio, Teams, and experienced with SmartSheet and DocuSign.

Compensation and Benefits:

EMCOR Government Services offers a competitive salary range of $100,000 - $120,000, along with eligibility for bonuses.

We are committed to providing a comprehensive benefits package that includes medical, dental, and vision coverage, health savings and flexible spending accounts, life insurance, disability coverage, a 401(k) Savings Plan, and an employee assistance program.

Equal Opportunity Employer/Veterans/Disabled