Administrative Coordinator
4 weeks ago
We are seeking a highly skilled and experienced Administrative Senior to join our team at the City of Austin. The successful candidate will provide administrative support on projects, distribute and reconcile petty cash requests, monitor and track interdepartmental documents, and perform various other administrative tasks.
Key Responsibilities- Provides administrative support on projects by researching and compiling data.
- Distributes and reconciles petty cash requests.
- Monitors and tracks interdepartmental documents. Creates, maintains and archives documents.
- Schedules and coordinates meetings and appointments.
- Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs.
- Answers multi-line phones, transfers calls and takes messages.
- Opens, sorts and distributes incoming mail.
- Creates and maintains files, documents, records and reports.
- Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies.
- Prepares memos, letters and other documents.
The ideal candidate will possess a high school diploma or equivalent, plus five years of experience in a field related to the job. They will also have demonstrated experience providing excellent internal and external customer service, event planning, and basic SharePoint experience. The ability to travel to other City of Austin locations, as needed, is also required.
Preferred Qualifications- Demonstrated experience providing excellent internal and external customer service.
- Event planning (e.g. division meetings, offsite retreats, group meetings, etc.).
- Basic SharePoint experience and the ability to maintain content.
- Ability to communicate clearly and concisely with internal and external customers while exercising tact, patience, and discretion in a professional manner.
- Division calendar maintenance and incorporation of relevant items.
- Maintenance of memo, report template maintenance in MS Office.
All Austin Water worksite locations are tobacco-free. The use of tobacco products and/or e-cigarettes is not permitted on any AW worksite, including construction sites, parking lots, garages, or in any personal vehicle located on the premises.
Equal Employment OpportunityThe City of Austin is an equal employment opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) or Texas Relay by dialing 7-1-1.
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