Executive Assistant

1 week ago

Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide strategic operational support to our senior leadership team at Ophthalmic Consultants of Boston.

Key Responsibilities
  • Provide high-level administrative support to the Chief Operating Officer (COO) and other senior executives, including calendar management, meeting planning, and document preparation.
  • Coordinate and oversee executive-level meetings, including agenda creation, note-taking, and minute distribution.
  • Manage logistical components of executive-level meetings, including AV setup, presentation development, and attendee communication.
  • Work independently on projects and initiatives assigned by senior executives, requiring strong critical thinking and problem-solving skills.
  • Serve as a primary liaison with internal and external stakeholders to ensure effective communication and collaboration.
  • Provide administrative support for physician recruiting, onboarding, and offboarding, including documentation management and confidentiality.
  • Maintain accurate and up-to-date documentation management systems, including confidential legal documents.
  • Coordinate meeting schedules for the Board of Directors, Committees, and Executive Leadership Team.
Requirements
  • Bachelor's degree preferred.
  • Minimum of four years of related experience.
  • Project management experience and PMP certification desirable.
  • Advanced PowerPoint skills and ability to develop compelling presentations.
  • Impeccable integrity and ability to handle sensitive information with discretion.
  • Experience working with senior executives and strong attention to detail.
  • Demonstrates outstanding interpersonal skills.
  • Proven track record of completing projects on time.
  • Exceptional written and verbal communication skills.
  • Strong strategic thinking, analytical, and research skills.
  • Flexibility to work in a fast-paced, changing environment.
  • Ability to prioritize, manage deadlines, and handle changing priorities.

We offer a competitive benefits package, including health and dental insurance, paid time off, and a 401(k) plan with company contribution.

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