Executive Assistant
2 hours ago
We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Operating Officer (COO) and other senior executives.
Key Responsibilities:- Provide high-level administrative support to the COO and other senior executives, including calendar management, meeting planning, and document preparation.
- Coordinate and oversee executive-level meetings, including preparing agendas, taking notes, and distributing minutes.
- Manage the operations of the COO's office, including logistical components of meetings and events.
- Work independently on projects and initiatives assigned by the COO and other senior executives.
- Serve as a primary liaison with leaders and external vendors to ensure the overall effectiveness of the COO's office.
- Provide administrative support for MD recruiting, onboarding, and offboarding.
- Develop and maintain documentation management systems, ensuring structure and proper indexing of documents.
- Maintain leases, financial agreements, and related legal documents.
- Coordinate meeting schedules for the Board of Directors, Committees, and Executive Leadership Team.
- Bachelor's degree preferred.
- Minimum of four years of related experience.
- Project management experience and PMP certification desirable.
- Advanced PowerPoint skills and the ability to develop/structure presentations with compelling narratives, graphics, and visual design.
- Impeccable integrity with the ability to handle sensitive information with discretion and maintain confidentiality.
- Experience working with senior executives and strong attention to detail.
- Demonstrates outstanding interpersonal skills.
- Proven track record of completing projects on time.
- Exceptional written and verbal communication skills.
- Strong strategic thinking, analytical, and research skills.
- Flexibility to work within a fast-paced, changing environment.
- The ability to prioritize, manage deadlines, and handle changing priorities in a dynamic and fast-paced environment.
- Health & Dental Insurance- starts 1st Day of Employment
- Paid time off and Paid Holidays
- Health & Dependent Reimbursement Accounts
- 401(k) Plan with Company Contribution
- Co. paid Life and LTD Insurance
- Employee Discounts
To find out more about OCB, please visit our website at www.eyeboston.com. OCB is an Equal Opportunity Employer
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