Executive Assistant

2 hours ago


Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time
Job Title: Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Operating Officer (COO) and other senior executives.

Key Responsibilities:
  • Provide high-level administrative support to the COO and other senior executives, including calendar management, meeting planning, and document preparation.
  • Coordinate and oversee executive-level meetings, including preparing agendas, taking notes, and distributing minutes.
  • Manage the operations of the COO's office, including logistical components of meetings and events.
  • Work independently on projects and initiatives assigned by the COO and other senior executives.
  • Serve as a primary liaison with leaders and external vendors to ensure the overall effectiveness of the COO's office.
  • Provide administrative support for MD recruiting, onboarding, and offboarding.
  • Develop and maintain documentation management systems, ensuring structure and proper indexing of documents.
  • Maintain leases, financial agreements, and related legal documents.
  • Coordinate meeting schedules for the Board of Directors, Committees, and Executive Leadership Team.
Requirements:
  • Bachelor's degree preferred.
  • Minimum of four years of related experience.
  • Project management experience and PMP certification desirable.
  • Advanced PowerPoint skills and the ability to develop/structure presentations with compelling narratives, graphics, and visual design.
  • Impeccable integrity with the ability to handle sensitive information with discretion and maintain confidentiality.
  • Experience working with senior executives and strong attention to detail.
  • Demonstrates outstanding interpersonal skills.
  • Proven track record of completing projects on time.
  • Exceptional written and verbal communication skills.
  • Strong strategic thinking, analytical, and research skills.
  • Flexibility to work within a fast-paced, changing environment.
  • The ability to prioritize, manage deadlines, and handle changing priorities in a dynamic and fast-paced environment.
Benefits:
  • Health & Dental Insurance- starts 1st Day of Employment
  • Paid time off and Paid Holidays
  • Health & Dependent Reimbursement Accounts
  • 401(k) Plan with Company Contribution
  • Co. paid Life and LTD Insurance
  • Employee Discounts

To find out more about OCB, please visit our website at www.eyeboston.com. OCB is an Equal Opportunity Employer


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