Administrative Coordinator

4 weeks ago


Jersey City, New Jersey, United States Proclinical Staffing Full time
Administrative Assistant Job Description

Proclinical Staffing is seeking an experienced Administrative Assistant to support various administrative tasks within the healthcare sector.

Key Responsibilities:
  • Manage travel arrangements, expense reports, and invoice processing.
  • Adhere to corporate travel and expense policies.
  • Maintain and update calendars for individuals/departments and coordinate with organizational calendars.
  • Serve as the main contact for external agencies to schedule meetings.
  • Manage group cost center budgets, including monthly reconciliation and Purchase Order processes.
  • Coordinate document and contract signatures.
  • Plan and coordinate visitor logistics, including meeting room scheduling and security registration.
  • Schedule, plan, and coordinate meetings and events, including catering and materials.
  • Attend meetings, record minutes, and follow up on action items where necessary.
  • Manage multiple Outlook calendars with expertise (staff and department calendars).
  • Assist other administrative staff in scheduling and supporting meetings outside the specific department or area assigned to support.
  • Support corporate project-based work as well as perform other departmental duties as assigned.

Proclinical Staffing is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

Proclinical Staffing is an equal opportunity employer.



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