Office Support Specialist

1 week ago


Red Wing, Minnesota, United States Koozie Group Full time
Position Overview

At Koozie Group, we pride ourselves on being a leading name in the promotional products sector, recognized for our iconic Koozie Can Kooler and a wide array of customizable items. Our mission is to create a positive impact on our employees, clients, and communities through our innovative products and solutions.

We are currently seeking a dedicated individual to fill the role of Administrative Assistant. This position is essential in supporting various departments, including human resources and manufacturing, ensuring smooth operations and effective communication.

Working Hours: Monday to Friday, 8 AM to 4:30 PM

Why Join Koozie Group?

  • People-Centric Culture
  • Flexible Work Arrangements
  • Comfortable Work Environment
  • Comprehensive Benefits (Health, Dental, Vision, 401k with matching contributions)
  • Generous Paid Time Off
  • Tuition Assistance Program
  • Opportunities for Career Advancement
  • Employee Referral Program
  • Annual Performance Reviews

Key Responsibilities:

The Administrative Assistant will play a vital role in enhancing employee engagement and recognition initiatives, coordinating projects, and ensuring timely completion of tasks. Responsibilities also include:

  • Managing internal communications and scheduling
  • Tracking metrics and generating reports
  • Overseeing timekeeping and other administrative functions

This role requires a high level of professionalism when interacting with various organizational levels, the ability to handle sensitive information, and strong analytical skills for report preparation. Independent judgment and initiative within established protocols are crucial.

Human Resources Responsibilities:

  • Assisting with new employee onboarding and training coordination
  • Maintaining employee personnel records
  • Operating HR information systems
  • Facilitating employee recognition programs
  • Managing training documentation
  • Establishing an electronic filing system
  • Responding to inquiries for information
  • Coordinating travel and expense reporting
  • Engaging with community organizations and events

General Duties:

  • Acting as a representative of Koozie Group, delivering exceptional service
  • Coordinating visitor interactions and tours
  • Organizing employee engagement activities
  • Serving as a liaison between departments and external stakeholders
  • Inputting data into the manufacturing database
  • Creating and enhancing reports
  • Supporting continuous improvement and training initiatives
  • Providing backup for maintenance administration
  • Performing other assigned tasks as needed

Qualifications:

  • Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint)
  • Experience with Excel, particularly in reporting
  • Strong written and verbal communication skills
  • Professionalism and confidentiality in handling sensitive information
  • Able to thrive in a production environment
  • Self-motivated, organized, and detail-oriented
  • Experience in a manufacturing context is preferred
  • Knowledge of EBS / Oracle is advantageous

Koozie Group values diversity and encourages individuals from various backgrounds to apply. We are committed to being an Equal Opportunity Employer and provide reasonable accommodations for qualified individuals with disabilities in accordance with the law.



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