Accounts Receivable Coordinator

2 weeks ago

Morrisville, United States Carolina Restoration Services of North Carolina Inc Full time

Employment Type: Full-time Non-exempt

We invite you to explore the opportunity detailed below for the role of Accounts Receivable Specialist. Hours: 8:00am-5:00pm Monday - Friday (hours may vary)

Benefits: Our comprehensive benefits package includes:

  • Health, Vision, and Dental Insurance
  • Retirement Plan with Company Match
  • Paid Time Off
  • Paid Holidays

The Accounts Receivable Specialist plays a vital role in our financial operations by generating invoices for services provided by various internal departments. This position involves engaging with clients, processing payments, preparing bank deposits, accurately posting invoices and transactions, reconciling statements, and generating financial reports. Exceptional customer service and meticulous record-keeping are essential.

Key Responsibilities:

  • Uphold and represent Carolina Restoration Services' Purpose and Core Values with professionalism.
  • Manage high-volume invoicing by creating precise customer invoices and entering them into QuickBooks while syncing with DASH.
  • Distribute invoices to customers via mail and email.
  • Conduct in-person meetings with customers for check endorsements using a company-provided vehicle.
  • Process a significant volume of customer payments, including credit cards, ACH transactions, and paper checks.
  • Record transactions in QuickBooks, DASH, and other electronic databases.
  • Prepare and execute bank deposits.
  • Conduct post office and bank deposit runs using a company vehicle.
  • Reconcile accounts receivable ledger reports to ensure all payments are accounted for and accurately posted.
  • Communicate professionally with customers and coworkers, addressing inquiries and providing information, including interactions with insurance agents/adjusters.
  • Assist with collections as necessary, which may involve contacting customers through phone calls, emails, and direct mail in accordance with our established Collecting Funds Policy & Procedures.
  • Perform various other accounting tasks as required.

Physical Demands:

This role is primarily sedentary, requiring sitting for 6-8 hours per day with exposure to standard office equipment. Occasionally, the position may require exerting up to 10lbs of force and brief periods of walking or standing.

  • Fingering – Engaging in tasks such as typing or handling documents.
  • Repetitive Motion – Frequent movements of the wrists, hands, and fingers.
  • Talking – Communicating ideas effectively through spoken words.
  • Hearing – Receiving detailed information through oral communication.
  • Listening – Understanding information conveyed through spoken and written words.
  • Vision – Close visual acuity for tasks such as data analysis and extensive reading.

Work Environment:

The work is conducted in an office setting with minimal exposure to adverse environmental conditions, although occasional duties may require working outside the typical office environment.

Job Qualifications:

  • Minimum of 2 years of accounting/bookkeeping experience required.
  • At least 2 years of high-volume accounts receivable invoicing experience required.
  • Proficiency in Microsoft Excel, Word, and Outlook required.
  • 2+ years of experience with QuickBooks Desktop required.
  • Experience with DASH, Microsoft D365, and Power BI software is a plus.
  • High level of accuracy, attention to detail, and confidentiality.
  • Strong analytical, mathematical, problem-solving, and decision-making skills.
  • Effective organizational and time management skills in a fast-paced environment.
  • Flexibility to adapt to changing tasks and priorities.
  • Excellent communication skills with diverse individuals.
  • Professional appearance and demeanor.

All employees must pass a pre-employment drug screen, background screening, and reference check. All employees must possess a valid driver's license and maintain a clean driving record. Equal Opportunity Workplace.

Compensation Details: Yearly Salary

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