Construction Project Coordinator

1 month ago


Lake Forest, California, United States ARB, Inc Full time
Job Overview

ARB, Inc. is seeking a skilled Project Coordinator/Timekeeper/Office Manager to support projects across Southern California. This role involves providing administrative support in a fast-paced environment, ensuring accuracy and attention to detail.

Key Responsibilities
  • Collect and process union and administrative timesheets weekly
  • Enter labor, equipment, and third-party vendor commitments into Excel daily
  • Submit labor and equipment timesheets to the respective departments weekly
  • Sort, scan, and file timesheets and receivers for multiple projects daily
  • Verify, reconcile, code, and approve vendor invoices in an electronic system and log invoices in Excel daily
  • Conduct weekly job audits and compile backup for billing packages and change order packages
  • Perform miscellaneous administrative tasks
Requirements
  • A positive attitude and strong organizational skills
  • Quick learning ability and proficiency in Microsoft Applications (Excel, Word, Outlook)
  • Strong communication skills and ability to interface with diverse personnel
  • Ability to work in a team environment and independently
  • Willingness to collaborate and share ideas to increase efficiencies
  • Experience in Construction and/or Oil & Gas industry preferred
  • Viewpoint Vista and/or pVault experience is a plus
  • Experience working with Labor Unions and knowledge of Labor Union Agreements desired
  • Ability to travel on short notice across Southern California and work variable hours (40-60 hours per week)
Benefits
  • Annual salary range of $28-35 per hour commensurate with skills and experience
  • Per Diem, if eligible based on project terms
  • Paid Company Holidays
  • Paid PTO
  • Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability, 401K with matching contribution


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