Administrative Services Coordinator

2 days ago

Winona, Minnesota, United States Saint Mary's University of Minnesota Full time
Job Summary

We are seeking an Administrative Services Specialist to join our team at Saint Mary's University of Minnesota. This role will provide administrative support to executive-level professionals, manage office operations, and coordinate various activities.

Key Responsibilities
  • Coordinate calendars and scheduling for meetings and events.
  • Manage meeting logistics, including scheduling, space reservations, agenda preparation, and taking minutes.
  • Reconcile and process invoices and expense reports.
  • Handle confidential materials and information with professionalism and care.
  • Oversee office operations, including reception, answering phones, handling incoming and outgoing mail, filing, and ordering supplies.
  • Draft internal and external correspondence and communication.
  • Book travel arrangements when necessary.
  • Maintain organizational charts, perform data entry for required reporting, and coordinate with other offices for accreditation and academic processes.
  • Maintain compliance with office policies and procedures.
  • Support annual planning processes, such as strategic planning, performance reviews, budget reviews, and year-end reports.
  • Prioritize and coordinate key projects, reports, and university presentations, including assistance with slide decks and presentation materials.
Requirements
  • Associate's degree or commensurate level of experience required, Bachelor's degree preferred.
  • Experience in higher education preferred.
  • Experience providing administrative support to executive-level professionals preferred.
  • May consider other acceptable equivalent combinations of training and experience.
What We Offer

Saint Mary's University of Minnesota offers a comprehensive benefit package, including health, dental, vision, life, and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.

All offers of employment are contingent upon the successful completion of a criminal background check.

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