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Administrative Support Specialist

2 months ago

Winona, Minnesota, United States Peerless Chain Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Human Resources team at Peerless Chain. As an Administrative Support Specialist, you will provide administrative support to the Human Resources department, ensuring the smooth operation of our HR functions.

Key Responsibilities
  • Employee Relations
    • Process employee enrollment and termination paperwork, ensuring accuracy and compliance with company policies.
    • Monitor performance review schedules and update employee information systems as needed.
    • Assist with arranging post-offer employment testing, reasonable suspicion testing, and other employee-related activities.
    • Coordinate new hire orientation, including assembling orientation binders and assisting with the onboarding process.
    • Register employees for training activities and conferences, and obtain certificates of completion.
    • Manage petty cash and prepare deposits for finance as needed.
  • Employee Data Base Systems
    • Utilize the Human Resource Information System to improve efficiency and accuracy.
    • Scan paper documents into the system and assist with documenting training and development activities.
    • Act as backup for payroll activities and ensure timely and accurate processing.
  • Confidential Typing
    • Handle sensitive correspondence and recordkeeping duties, including wage and salary reports, sexual harassment issues, and employment verifications.
  • Employee Recognition
    • Track and maintain service award programs, ensuring timely recognition of employee milestones.
  • Clerical Functions
    • Prepare notices and flyers for bulletin boards and the Welcome monitor.
    • Design and type reports and presentations, including charts, tables, and graphics.
    • Maintain organizational charts and employee directories.
    • Sort payroll-related documents for distribution to employees.
    • Receive and direct visitors, ensuring safety protocols are followed.
    • Securely collect and file documents in an organized manner.
  • Safety & Worker's Compensation
    • Prepare reports to verify employee eligibility for safety bonuses and communicate with key contacts.
  • Employee Activities and Event Coordination
    • Track and coordinate employee activities and special events, ensuring timely and effective communication.
  • Safety Supplies
    • Maintain adequate supplies of safety equipment and distribute as needed.
    • Process invoices for payment and payroll deductions.
  • HR Areas of Knowledge
    • Continuously learn and develop knowledge of human resource topics to support growth within the position.
  • Essential Requirements
    • Regular attendance, effective communication, and meeting deadlines are essential to the success of this role.